Reorganization Meeting
TOWN BOARD PROCEEDINGS
ORGANIZATION MEETING
January 3, 2013
(2:00 p.m.)
1. Moved by ______________, seconded by _____________ that the elected Town Officials are salaried as follows:
Supervisor Sheila M. Meegan $63,096
Council Members (2) Eugene P. Hart $22,420
John M. Rusinski $22,420
Town Clerk Jacqueline A. Felser $53,923
Highway Supt. Matthew D. English $78,950
Town Justices (2) Dale J. McCabe $39,416 Jeffrey M. Harrington $39,416
2. Moved by _________, seconded by ___________, that John M. Fenz and Shannon E. Filbert, be appointed as Town Prosecutors at an annual salary of $7,500 eacheffective January 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
3. Moved by ________, seconded by __________, that Freed Maxick, P.C. be hired as the provider of Accounting and Financial Consulting Services to the Town at a cost not to exceed $8,000.00 per month.
4. Moved by ________, seconded by __________, that Clark, Patterson and Lee be hired as the provider of Engineering Services to the Town at a cost not to exceed $120,000.00 per year.
5. Moved by ________, seconded by __________, to authorize the Supervisor to sign the Assessor’s renewal agreement with the Town of Elma effective January 1, 2013 through December 31, 2013. The amount of this agreement is $41,255.05.
6. Moved by ________, seconded by __________, to authorize the Supervisor to sign the grant consulting agreement with Connie D. Miner in the amount of $24,000 a year in equal monthly installments of $2,000 effective January 1, 2013 through December 31, 2013.
7. Moved by ________, seconded by __________, that Jacqueline A. Felser be granted an extension of her existing leave of absence as Senior Clerk through and including January 4, 2014 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
8. Moved by _________, seconded by ________, that Jacqueline A. Felser be appointed Registrar of Vital Statistics, at an annual salary of $4,062 effective January 1, 2013, all fees to go to the Town General Fund, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
9. Moved by _________, seconded by __________, on the recommendation of the Town Clerk, that Mary O’Connell, be appointed Deputy Registrar of Vital Statistics at an annual salary of $1,661 effective January 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
10. Moved by ___________, seconded by __________, on the recommendation of the Town Clerk Jacqueline A. Felser that Mary O’Connell, be appointed First Deputy Clerk effective January 1, 2013, with an annual stipend of $2,500.
11. Moved by ______________, seconded by ______________, on the recommendation of Highway Superintendent Matthew English, thatAlan Kerner, be appointed Deputy Highway Superintendent effective January 1, 2013, at an annual salary of $6,000 and that he act in the capacity of the Highway Superintendent in the event of his absence for any reason, e.g. vacation, illness, etc. and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel
12. Moved by _________, seconded by ___________, that Emily Josefiak be appointed as Secretary to the Supervisor at an annual salary of $38,804.
13. Moved by ________, seconded by __________, that Mary Jean Fitzgerald be appointed as Clerk to the Town Justices at an annual salary of $38,804 effective January 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
14. Moved by ________, seconded by __________, that Linda M. Stefaniak be appointed as Clerk to the Town Justices at an annual salary of $44,491 effective January 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
15. Moved by ___________, seconded by __________, that Dennis M. Osinski, Dick Powers, and Robert Borucki be appointed to the Board of Plumbing Examiners effective January 1, 2013, at an annual stipend of $500 each.
16. Moved by ___________, seconded by ___________, that the annual salaries of the Zoning Board of Appeals and Planning Board be set at $5,583 for the Chairman of each Board, and
$3,786 each for the other members of each Board effective January 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel, noting that members of each board will be paid one-twelfth of the annual salary for each meeting attended, and the secretary should report any missed meetings to the Comptroller’s Office the following day.
17. Moved by ___________, seconded by _________, that Michael Harmon be appointed to the Zoning Board of Appeals effective January 1, 2013 for a five (5) year term ending December 31, 2017.
18. Moved by ___________, seconded by _________, that Donald Mendola be appointed to the Planning Board effective January 1, 2013 for a seven (7) year term ending December 31, 2019.
19. Moved by ___________, seconded by _________, that Jacqueline A. Felser be appointed as Secretary to the Planning Board and Zoning Board of Appeals, at an annual salary of $6,800, effective January 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
20. Moved by ______________, seconded by __________, that Randy Maracle, Michael Shea, and Robin Heiss, of West Seneca, New York be appointed Civil Officers of the Town of West Seneca effective January 1, 2013 for the purpose of service of process, etc. without remuneration from the Town.
21. Moved by ____________, seconded by ______________, that George Molner be appointed to the Board of Assessment Review effective January 1, 2013.
22. Moved by ___________, seconded by ___________, that the members of the Board of Assessment Review be subject to the call of the Assessor, at an annual stipend of $500 each effective January 1, 2013.
23. Moved by ______________, seconded by ___________, that the following Officials and Employees not represented by the Collective Bargaining Agent recognized by the Town of West Seneca are hereby appointed to the following positions with salaries effective January 1, 2013:
Edward Gehen, Jr. Chief of Police $ 115,988
Daniel Denz Assistant Chief of Police $ 100,707
John Gullo Code Enforcement Officer $ 79,568
Shawn Martin Town Attorney $ 65,500
Dina Weixlmann Secretary to Highway $ 39,025
Superintendent
and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
24. Moved by ______________, seconded by ___________, that Mary Josefiak be appointed as Senior Recreation Therapist (Senior Citizen’s Center) at a salary of $59,631 effective February 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
25. Moved by ______________, seconded by ___________, to create the position of Recreation Director Part-Time and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
26. Moved by___________, seconded by ___________, that John Gullo be granted an extension of his existing leave of absence as Fire Inspector through and including January 4, 2014 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
27. Moved by ___________, seconded by ___________, that Dennis Kittner, be appointed to a one (1) year term as Bingo Inspector for the Town of West Seneca at an annual salary of $4,000, with said terms commencing January 1, 2013 and expiring on December 31, 2014.
28. Moved by _____________, seconded by ________________, that Shawn Martin, Town Attorney, be appointed American with Disabilities Officer and Harassment Compliance Officer for the Town of West Seneca, without remuneration.
29. Moved by _____________, seconded by _____________, that James Pace be appointed Town Historian at an annual salary of $2,500 effective January 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
30. Moved by ______________, seconded by _____________, that John Gullo be appointed Natural Disaster Services Coordinator Part-Time at an annual salary of $5,000 effective January 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
31. Moved by ___________, seconded by ______________, that Eric Conley and Daniel McCartan be appointed Assistant Disaster Coordinator at a stipend of $50 per incident effective January 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
32. Moved by ___________, seconded by ______________, that Ronald Pfeil be appointed Stormwater Management Officer for the Town of West Seneca at an annual salary of $4,000 per year effective January 1, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
33. Moved by ______________, seconded by ___________, that Matthew English be granted an extension of his existing leave of absence as Motor Equipment Operator in the Highway department through and including January 4, 2014 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
34. Moved by ____________, seconded by __________, that the Town funds be deposited in the West Seneca Offices of the following banks, effective January 1, 2013:
M & T Trust Co. - Capital Checking
Evans National Bank - Operating, Payroll, Unemployment Escrow, Trust & Agency
J.P. Morgan Chase - Operating, Capital
35. Moved by ___________, seconded by ___________, that the Town Board does hereby authorize all funds of the Construction and Improvement Account to be maintained by a consolidated bank account, but that the Town continues to maintain a separate Improvement Account at all times, as recommended by the State Auditors.
36. Moved by ______________, seconded by ____________, that the Town Board of the Town of West Seneca, pursuant to §25 of the Town Law and §11(2) of the Public Officers Law, hereby approves the execution of a Public Employee’s Blanket Bond issued by a Fidelity Deposit Company, covering all officers and employees including Supervisor, Town Clerk, Superintendent of Highways, and two (2) Town Justices for the sum of $200,000 per occurrence and be it further resolved that the undertaking shall be effective January 1, 2013, noting that a $2,500 deductible will apply to the Bond.
37. Moved by ______________, seconded by ___________, that the West Seneca Bee be designated as the Official Newspaper, and that the Buffalo News or the local Pennysaver be used at the discretion of the Board.
38. Moved by _____________, seconded by __________, that the following titles of Town Department Heads, elected or appointed officials, and certain other full-time employees not covered by contract provisions between the Town and Blue and White Collar, CSEA or the West Seneca PBA be granted extended benefits including Blue Shield or equivalent plan costs, as well as other health and welfare fund related benefits in accordance with the CSEA White Collar Contract or equivalent with the exception of the Chief of Police and Assistant Chief of Police, who are granted benefits pursuant to the contract with the West Seneca PBA. These will include the following: Supervisor; (2) Council Members; Town Clerk; Highway Superintendent; (2) Town Justices; Town Attorney; Secretary to Supervisor; (2) Clerks to Town Justices; Secretary to Highway Superintendent; Code Enforcement Officer; Senior Recreation Therapist.
39. Moved by ______________, seconded by ___________, that the Town of West Seneca shall pay 100 percent of non-traditional or an equivalent plan for appointed or elected retired employees who have retired under the New York State Retirement System after January 1, 1992. Said payments shall not be made to employees, but directly to the insurance carriers.
40. Moved by ___________, seconded by _____________, that pursuant to §119(1) of the Town Law, the Town Clerk be authorized to draw warrants to pay any claims for fixed salaries, for principal and interest on bonded or refunded debt or other loans on the legal or stated compensation of Officers or Employees of the Town or accounts becoming due upon lawful contracts for periods not exceeding one (1) year.
41. Moved by ____________, seconded by ____________, that all Vouchers for claims upon the Town shall be acceptable for audit, provided they are certified to be true, correct, and initialed by the Department Head, Board, or Commission.
42. Moved by ____________, seconded by ____________, that the mileage rate allowed to public officials and Town employees be tied to Internal Revenue regulations.
43. Moved by _____________, seconded by ___________, that the Town continue its Procurement Policy as outlined in Chapter 30 of the West Seneca Town Code.
44. Moved by _____________, seconded by ___________, that Petty Cash Funds/Change Funds be created as follows:
Accounting and Financial Consulting
Services $ 250.00
Town Clerk $ 250.00
Receiver of Taxes $ 500.00
Highway Superintendent $ 250.00
Police Confidential Investigation $ 2,500.00
Police Department $ 250.00
Recreation $ 250.00
Justice Court $ 250.00
45. Moved by ____________, seconded by ___________, that the Town Hall offices be open 9:00 A.M. to 5:00 P.M. five (5) days per week.
46. Moved by ____________, seconded by ____________, that the Accounting Firm of Drescher & Malecki, LLP be employed to prepare the annual audit and also any other services that may be called for by order of the Town Board.
47. Moved by ___________, seconded by______________, that Matthew English be appointed as Dog Control Officer at an annual stipend of $7,000 effective January 1, 2013 and authorize the Supervisor to sign the necessary forms for Erie County Personnel.
48. Moved by ____________, seconded by ____________, that the Town Supervisor be authorized to sign checks for the West Seneca Library, pursuant to §259 of the Education Law.
49. Moved by ____________, seconded by __________, that the Supervisor and/or the provider of Accounting and Financial Consulting Services to the Town be authorized to temporarily invest Town monies not needed for immediate expenditure. And further, the Town Board adopts and authorizes the Supervisor and/or the provider of Accounting and Financial Consulting Services to the Town to comply with the Investment Policy and Guidelines as originally adopted by the Town Board on 12/18/89 and amended on 12/17/12.
50. Moved by ____________, seconded by ___________, that the following list of Banks be added to the Town Investment Policy for use at the discretion of the Supervisor and/or the provider of Accounting and Financial Consulting Services:
Key Bank of W.N.Y., N.A. Bank of America Citizens Bank
M & T Bank J.P. Morgan Chase First Niagara Bank
Evans National Bank
51. Moved by ___________, seconded by ___________, that to the extent possible, regular meetings of the Town Board, where not otherwise specified, be held at 7:00PM in the West Seneca Town Hall Court Room as follows:
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January 14, 2013* – 2:00PM special meeting – 7:00PM Town Board Meeting
January 22, 2013 – 2:00PM to approve the warrant
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February 4, 2013*
February 27, 2013 – 2:00PM to approve the warrant
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March 4, 2013*
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March 18, 2013
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April 1, 2013*
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April 15, 2013
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April 29, 2013*
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May 13, 2013
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June 10, 2013*
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June 24, 2013
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July 8, 2013*
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July 22, 2013
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August 5, 2013*
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August 19, 2013
* A work session will take place at 3:00PM of the day of every other scheduled Town
Board Meeting, starting on January 14, 2013.
(remaining 2013 meetings to be scheduled and announced to the public at a later date)
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and any emergency meeting at the call of the Supervisor. Special meetings shall be held at the call of the Town Clerk of the Town of West Seneca upon written request of at least two (2) members of the Town Board. Notice, in writing, stating the time, place and purpose of the special meeting shall be served personally upon each member of the Board at least forty eight (48) hours before the date fixed for holding the meeting. Only business specified in the notice thereof may be transacted at a special meeting. In accordance with the Open Meeting Law, the public and news media shall be given reasonable notice of any special meeting and all further executive sessions shall be public except for specific purposes allowed by law.
52. Moved by ____________, seconded by ___________, that no Town vehicles be used for personal use, and all Town vehicles including the equipment in the Highway Department, be identified by decals with the exception of the Police Department vehicles used for detective work and the Police Chief’s car and direct the Supervisor to insure that decals are placed on all cars except those mentioned. Town vehicles for take home use shall be provided to the Chief of Police and Highway Superintendent. Town vehicles shall not leave the Town limits except for use on official Town business.
53. Moved by ___________, seconded by ___________, that in the interest of energy conservation, that the operation of a log be continued for each Town-owned truck and vehicle, as relating to mileage, destination, and task accomplished. Said log to be reviewed by Department Head and forwarded monthly to Committee Chairman responsible for that office. Further, that no Town-owned vehicle, except Police Department vehicles, be left running, at any location for any reason; and further, that all Town vehicles of various Department Heads, except Police and Highway, be left at the Town Hall for general use while individuals are on vacation, or any extended time off.
54. Moved by ____________, seconded by ____________, that the Town Board sets the following rules relating to use of Highway personnel and equipment for emergencies:
1. West Seneca Highway Department is authorized to provide for emergency assistance to the local school systems, fire districts and other municipalities, if personnel or equipment are requested;
2. An emergency must exist and have been declared in the Erie County municipality requesting assistance;
3. Highway Superintendent will promptly notify the Supervisor of such action. A written summary will be immediately given to the Town Clerk and Town Attorney outlining the details of the emergency service;
4. Town equipment will be operated by West Seneca employees in the majority of work situations. However, slow-moving vehicles (roller), stationary equipment (air compressor or pumps) and light tools may be loaned to another Highway Department to be used and operated by their employees, and fees will be assigned to the Municipality that receives long term aid; and
5. West Seneca Highway Superintendent is authorized to request aid from other towns in Erie County. Non-West Seneca personnel and equipment will work under the supervision of the West Seneca Highway Superintendent.
55. Moved by ___________, seconded by _____________, that Shawn Martin Town Attorney be designated as the Step 3 Grievance Officer by the Town Board, effective January 1, 2013 without remuneration.
56. Moved by __________, seconded by _______________, that Shawn Martin Town Attorney be appointed as the Town’s Fair Housing Officer & Affirmative Action Officer effective January 1, 2013 at an annual stipend of $1,200 and further direct Mr. Martin to submit a yearly report documenting matters handled.
57. The Supervisor announces the following personal appointments and committees for the year 2013, noting that she will also be a member of each committee:
Deputy Supervisor ______________________
COMMITTEES and or LIASONS:
Utility Advisory Chair John M. Rusinski
Members Shawn P. Martin Robert Niederpruem, Jr.
Engineering & Spec. Districts Chair Sheila M. Meegan
Police & Public Safety Chair John M.Rusinski
Senior Citizen Chair Sheila M. Meegan
Recreation Chair John M. Rusinski
Library Advisory Chair Eugene P. Hart
Highway Chair Eugene P. Hart
Insurance Chair Sheila M. Meegan
Capital Projects Chair Sheila M. Meegan,
Members Eugene P. Hart
John M. Rusinski,
Matthew English
Richard Henry,
Shawn P. Martin
Town Attorney Liaison John M. Rusinski
Justice Courts Sheila M. Meegan
Town Clerk’s Office Sheila M. Meegan
Town Assessor’s Office Eugene P. Hart
Building and Plumbing Dept. Eugene P. Hart
Revenue Development Committee Chair Sheila M. Meegan
Safety & Accident Review Chair John M. Rusinski
Liaison Members:
Environmental Conservation Committee
Chairwoman Sheila M. Meegan
Band Shell Committee Chairman Eugene P. Hart
Solid Waste Committee Chairman Eugene P. Hart
Employee Assistance Program Chairman John M. Rusinski
Note that the Supervisor is a member of each committee.