Special Meeting
WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Special Meeting
West Seneca, NY 14224 August 8, 2012
Supervisor Sheila M. Meegan called the meeting to order at 4:00 P.M. with 30 seconds of silent prayer followed by the Pledge of Allegiance.
ROLL CALL: Present - Sheila M. Meegan Supervisor
Eugene P. Hart Councilman
John M. Rusinski Councilman
Absent - None
Supervisor Meegan read the Fire Prevention Code instructing the public where to exit in case of a fire or an emergency.
· Supervisor Meegan re West Seneca Environmental Commission appointments
Motion by Supervisor Meegan, seconded by Councilman Hart, to reappoint Evelyn Hicks as Chairwoman of the West Seneca Environmental Commission for a 2-year term effective August 8, 2012 – August 7, 2014.
Ayes: All Noes: None Motion Carried
Motion by Supervisor Meegan, seconded by Councilman Rusinski, to appoint Evelyn Hicks, Richard Rutkowski, Joyce Mallette and David Monolopolus as members of the West Seneca Environmental Commission for a 2-year term effective August 8, 2012 – August 7, 2014:
Ayes: All Noes: None Motion Carried
Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint George Rockey and Steve Kondrak as members of the West Seneca Environmental Commission for a 1-year term effective August 8, 2012 – August 7, 2013:
Ayes: All Noes: None Motion Carried
Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint Jack Oshei as a youth member of the West Seneca Environmental Commission for a 1-year term effective August 8, 2012 – August 7, 2013:
Ayes: All Noes: None Motion Carried
· Supervisor Meegan re CDBG funding for West Seneca Senior Citizens Center
Motion by Supervisor Meegan, seconded by Councilman Hart, to adopt the attached resolution amending the Erie County Community Development Block Grant (ECCDBG) agreement adopted at the July 9, 2012 Town Board meeting.
WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Special Meeting
West Seneca, NY 14224 August 8, 2012
Page two . . .
On the question, Councilman Hart voiced his concern about purchasing a third van and thought they should look at the possibility of getting by with two and reallocating that money to another project possibly at the senior center.
Ayes: All Noes: None Motion Carried
*APPENDICES*
· Town Attorney re Appointment of Brittany Lewis as part-time clerk/legal assistant
Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint Brittany Lewis as part-time clerk/legal assistant at a rate of $12 per hour effective August 3, 2012 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
On the question, Councilman Hart questioned how many hours Ms. Lewis will be working. Supervisor Meegan responded that Ms. Lewis was employed in another department in town and will now be working part-time in the Town Attorney’s office at 19.5 hours per week.
Ayes: All Noes: None Motion Carried
· Finance Director re Status change for part-time clerk Jaimie Kaminski to seasonal
Motion by Supervisor Meegan, seconded by Councilman Hart, to change the status of Jaimie Kaminski from part-time clerk to part-time seasonal effective August 9, 2012 thru January 10, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
On the question, Councilman Hart noted that Ms. Kaminski is not a new employee; she is being reassigned to the Finance Department and her part-time status is being changed to seasonal.
Ayes: All Noes: None Motion Carried
· Town Clerk re Remote check deposit service
Motion by Supervisor Meegan, seconded by Councilman Rusinski, to authorize Town Clerk Jacqueline Felser to enter into a remote check deposit service agreement with M & T Bank at no cost to the town.
Ayes: All Noes: None Motion Carried
WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Special Meeting
West Seneca, NY 14224 August 8, 2012
Page three . . .
· Highway Supt. re Bid date for compact wheel loader
Motion by Supervisor Meegan, seconded by Councilman Rusinski, to set a bid date of August 28, 2012 at 10:00 A.M. for receipt of bids on the purchase of one (1) compact wheel loader for the Highway Department.
On the question, Councilman Rusinski asked that Town Clerk Jacqueline Felser post the bid specs on the town’s website and advertise for bids in the West Seneca Bee and Buffalo News.
Supervisor Meegan questioned if the bid for the other equipment and the ice rink flooring should also be published in the Buffalo News.
Town Attorney Shawn Martin commented that the cost of publishing in the Buffalo News is much higher than the Bee. He thought the best way to notify the greatest number of potential bidders was to send it to them directly.
Councilman Rusinski suggested the Buffalo News be used when there is the potential for a number of bidders.
Councilman Hart suggested advertising in the trade publications as a less costly alternative.
Ayes: All Noes: None Motion Carried
· Highway Supt. re Bid date for tractor loader backhoe
Motion by Supervisor Meegan, seconded by Councilman Hart, to set a bid date of August 28, 2012 at 10:15 A.M. for receipt of bids on the purchase of one (1) tractor loader backhoe for the Highway Department.
Ayes: All Noes: None Motion Carried
· Town Engineer re Bid date for ice rink flooring improvements
Motion by Meegan, seconded by Rusinski, to set a bid date of August 27, 2012 at 10:00 A.M. for receipt of bids for flooring improvements at the ice rink, noting that the project will be funded with grant money that the town has available for improvements at the ice rink.
Ayes: All Noes: None Motion Carried
WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Special Meeting
West Seneca, NY 14224 August 8, 2012
Page four . . .
· Approval of the warrant
Motion by Supervisor Meegan, seconded by Councilman Hart, to approve the vouchers submitted for audit, chargeable to the respective funds as follows:
General Fund - $249,532.33; Highway Fund - $53,616.39; Special Districts - $45,084.83 (voucher #’s 73175 - 74418); Trust & Agency Fund - $30,236.09 (voucher #’s 74159 - 74274); Capital Fund - $432,326.09 (voucher #’s 74174 – 74422)
Ayes: All Noes: None Motion Carried
· Supervisor Meegan noted that the 2012 Annual Stormwater Report prepared by the WNY Stormwater Coalition will be available for public review in the Town Clerk’s office August 28 – 31, 2012 from 9:00 A.M. to 5:00 P.M. Questions or concerns should be directed to Ron Pfeil in the Engineering Department at 558-3261.
ADJOURNMENT
Motion by Supervisor Meegan, seconded by Councilman Hart, to adjourn the meeting at 4:20 P.M.
Ayes: All Noes: None Motion Carried
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JACQUELINE A FELSER, TOWN CLERK