Reorganization Meeting Agenda
TOWN BOARD PROCEEDINGS
REORGANIZATION MEETING
January 10, 2011
(6:00 p.m.)
1. Moved by ______________, seconded by _____________ that the elected Town Officials are salaried as follows:
Supervisor Wallace C. Piotrowski $63,096
Council Members (2) Dale F. Clarke $11,280
Sheila M. Meegan $22,420
Town Clerk Patricia C. DePasquale $52,352
Highway Supt. Matthew D. English $76,650
Town Justices (2) Dale J. McCabe $38,268 Jeffrey M. Harrington $38,268
2. Moved by ________, seconded by ___________, that Shawn P. Martin be continued as Town Attorney for a term set pursuant to Town Law §24 at an annual salary of $65,000 effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
3. Moved by _________, seconded by ___________, that Shawn P. Martin and Shannon E. Filbert, be appointed as Town Prosecutors at an annual salary of $7,500 each effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
4. Moved by _________, seconded by __________, that Robert Bielicki be continued as Town Comptroller for a term set pursuant to Town Law §20 Subd. 3 (B) at an annual salary of
$25,750 effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
5. Moved by _________, seconded by ________, that Patricia C. DePasquale be appointed Registrar of Vital Statistics, at an annual salary of $4,062 effective January 1, 2011, all fees to go to the Town General Fund, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
6. Moved by _________, seconded by __________, on the recommendation of the Town Clerk, that Jacqueline Felser, be appointed Deputy Registrar of Vital Statistics at an annual salary of $1,661 effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
7. Moved by ___________, seconded by __________, on the recommendation of the Town Clerk, that Jacqueline Felser, be appointed First Deputy Clerk to serve without remuneration effective January 1, 2011.
8. Moved by ______________, seconded by ______________, on the recommendation of Highway Superintendent, thatAlan Kerner, be appointed Deputy Highway Superintendent effective January 1, 2011, at an annual salary of $4,000 and that he act in the capacity of the Highway Superintendent in the event of his absence for any reason, e.g. vacation, illness, etc. and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
9. Moved by _________, seconded by ___________, that the salary of Secretary to the Supervisor be set at $41,937 as established by the 2011 budget.
10. Moved by __________, seconded by _________, that Maureen Murphy, be appointed as Clerk to the Town Justices at an annual salary of $41,937 effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
11. Moved by ___________, seconded by __________, that Linda M. Stefaniak, be appointed Clerk to the Town Justices at an annual salary of $41,937 effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
12. Moved by ___________, seconded by __________, that Dennis M. Osinski; Don Powers; and John Bager,West Seneca be appointed to the Board of Plumbing Examiners effective January 1, 2011, at an annual stipend of $500 each.
13. Moved by ___________, seconded by ___________, that the annual salaries of the Zoning Board of Appeals and Planning Board be set at $5,420 for the Chairman of each Board, and
$3,676 each for the other members of each Board effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel, noting that members of each board will be paid one-twelfth of the annual salary for each meeting attended, and the secretary should report any missed meetings to the Comptroller’s Office the following day.
14. Moved by ___________, seconded by _________, that Patricia C. DePasquale be continued as Secretary to the Planning Board and Zoning Board of Appeals, at an annual salary of
$4,656 and $3,084 respectfully; and Jacqueline Felser as Deputy Secretary at an annual salary of $1,572, effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
15. Moved by ______________, seconded by __________, that Timothy Elling, Michael Shea, and Robin Heiss, of West Seneca, New York be appointed Civil Officers of the Town of West Seneca effective January 1, 2011 for the purpose of service of process, etc. without remuneration from the Town.
16. Moved by ___________, seconded by ___________, that the members of the Assessment Board of Review be subject to the call of the Assessor, at an annual stipend of $500 each effective January 1, 2011.
17. Moved by ______________, seconded by ___________, that the following Officials and Employees not represented by the Collective Bargaining Agent recognized by the Town of West Seneca are hereby appointed to the following positions with salaries effective 1/1/2011:
Edward Gehen, Jr. Chief of Police $109,329
Daniel Denz Assistant Chief of Police $94,926
Mary Josefiak Director of Recreation, Youth and
Senior Services $ 75,000
____________ Code Enforcement Officer $ 65,000
Donna Lepore Coordinator of Peer Counseling $32,378.
Donna Lepore Youth Counselor (Y.E.S.) $10,000.
Jolynn Keane Coordinator of Peer Counseling $32,378.
Jolynn Keane Youth Counselor (Y.E.S.) $10,000.
Dina Weixlmann Secretary to Highway $36,784.
Superintendent
And authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
18. Moved by ___________, seconded by ___________, that Paula Van Remmen, be appointed to a one (1) year term as Bingo Inspector for the Town of West Seneca at an annual salary of $4,000, with said terms commencing January 1, 2011 and expiring on December 31, 2011.
19. Moved by _____________, seconded by ________________, that Shawn Martin, Town Attorney, be appointed American with Disabilities Officer and Harassment Compliance Officer for the Town of West Seneca, without remuneration.
20. Moved by _____________, seconded by _____________, that James Pace, 4985 Seneca Street, West Seneca, to be appointed Town Historian at an annual salary of $1,500 effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
21. Moved by ______________, seconded by _____________, that John Gullo be appointed Natural Disaster Services Coordinator Part-Time at an annual salary of $ 5000 effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
22. Moved by ___________, seconded by ______________, that, be appointed Assistant Disaster Coordinator at a stipend of $50 per incident effective January 1, 2011 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
23. Moved by ______________, seconded by ___________, that Matthew English be granted an extension of his existing leave of absence as Motor Equipment Operator in the Highway department through and including January 1, 2012 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
24. Moved by ____________, seconded by __________, that the Town funds be deposited in the West Seneca Offices of the following banks, effective January 1, 2011:
M & T Trust Co. - Capital Checking
Evans National Bank - Operating, Payroll, Unemployment Escrow, Trust & Agency
J.P. Morgan Chase - Operating, Capital
25. Moved by ___________, seconded by ___________, that the Town Board does hereby
authorize all funds of the Construction and Improvement Account to be maintained by a
Consolidated bank account, but that the Town Comptroller continue to maintain a separate
Improvement Account at all times, as recommended by the State Auditors.
26. Moved by ______________, seconded by ____________, that the Town Board of the Town of West Seneca, pursuant to §25 of the Town Law and §11(2) of the Public Officers Law, hereby approves the execution of a Public Employee’s Blanket Bond issued by the Fidelity Deposit Company, covering all officers and employees including Supervisor, Town Clerk, Comptroller, Deputy Comptroller, Superintendent of Highways, and two (2) Town Justices for the sum of $200,000 per occurrence and be it further resolved that the undertaking shall be effective January 1, 2011, noting that a $2,500 deductible will apply to the Bond.
27. Moved by ______________, seconded by ___________, that the West Seneca Bee be designated as the Official Newspaper, and that the Buffalo News be used at the discretion of the Board.
28. Moved by _____________, seconded by __________, that the following titles of Town Department Heads, elected or appointed officials, and certain other full-time employees not covered by contract provisions between the Town and Blue and White Collar, CSEA or the West Seneca PBA be granted extended benefits including Blue Shield or equivalent plan costs, as well as other health and welfare fund related benefits in accordance with the CSEA White Collar Contract or equivalent with the exception of the Chief of Police and Assistant Chief of Police, who are granted benefits pursuant to the contract with the West Seneca PBA.These will include the following: Supervisor; (2) Council Members; Town Clerk; Highway Superintendent; (2) Town Justices; Town Attorney; Town Comptroller; Secretary to Supervisor; (2) Clerks to Town Justices; Secretary to Highway Superintendent; Town Engineer; Code Enforcement Officer; Director of Recreation Youth and Senior Services; (2) Coordinators of Peer Counseling.
29. Moved by ______________, seconded by ___________, that the Town of West Seneca shall pay 100 percent of non-traditional or an equivalent plan for appointed or elected retired employees who have retired under the New York State Retirement System after January 1, 1992. Said payments shall not be made to employees, but directly to the insurance carriers.
30. Moved by ___________, seconded by _____________, that pursuant to §119(2) of the Town Law, the Town Comptroller be authorized to draw warrants to pay any claims for fixed salaries, for principal and interest on bonded or refunded debt or other loans on the legal or stated compensation of Officers or Employees of the Town or accounts becoming due upon lawful contracts for periods not exceeding one (1) year.
31. Moved by ____________, seconded by ____________, that all Vouchers for claims upon the Town shall be acceptable for audit, provided they are certified to be true, correct, and initialed by the Department Head, Board or Commission.
32. Moved by ____________, seconded by ____________, that the mileage rate allowed to public officials and Town employees be tied to Internal Revenue regulations.
33. Moved by ____________, seconded by ____________, that:
1. No purchases to be made over $1000 without prior approval of the Department Head;
2. No purchases to be made for more than $1000 but less than $5000 without the approval of the Department Head and Town Board Liaison or Committee Chairman to the Department (Town Board Member).
3. Purchases for more than $5000 but under the bidding limits must be aggregated by purchase request and submitted to the Town Board as an agenda item on the over- departmental limit request for approval prior to committing for the purchases.
4. Department Heads are granted the authority to approve budget transfers within their own designated Department Budget lines after approved by the Town Comptroller.
There will be no exceptions to this procedure other than as permitted by law.
Further, the Comptroller is directed to strictly enforce this ruling.
34. Moved by _____________, seconded by ___________, that the Town continue its Procurement Policy as outlined in Chapter 30 of the West Seneca Town Code.
35. Moved by _____________, seconded by ___________, that Petty Cash Funds be created as follows:
Comptroller $ 250.00
Town Clerk $ 250.00
Highway Superintendent $ 250.00
Police Confidential Investigation $ 2,500.00
Police Department $ 250.00
Recreation $ 250.00
36. Moved by ____________, seconded by ___________, that the Town Hall offices be open 9:00 A.M. to 5:00 P.M. five (5) per week, except July 1 through Labor Day, when the hours shall be 9:00 A.M. to 4:30 P.M., five (5) days per week, as outlined in the White Collar Labor Contract.
37. Moved by ____________, seconded by ____________, that the Accounting Firm of Drescher & Malecki, LLP be employed to prepare the annual audit and also any other services that may be called for by order of the Town Board.
38. Moved by ____________, seconded by ____________, that Supervisor Piotrowski be authorized to sign checks for the West Seneca Library, pursuant to §259 of the Education Law.
39. Moved by ____________, seconded by __________, that the Comptroller be authorized to temporarily invest Town monies not needed for immediate expenditure. And further, the Town Board adopts and authorizes the Comptroller to comply with the Investment Policy and Guidelines as originally adopted by the Town Board on 12/18/89 and amended on 8/15/94.
40. Moved by ____________, seconded by ___________, that the following list of Banks be added to the Town Investment Policy, which the Town plans to have bid on excess funds for 2011:
Key Bank of W.N.Y., N.A. Bank of America Citizens Bank
M & T Bank J.P. Morgan Chase First Niagara Bank
HSBC Bank Evans National Bank
41. Moved by ___________, seconded by ___________, that regular meetings of the Town Board, where not otherwise specified, be held on the first and third Mondays of each month and any emergency meeting at the call of the Supervisor. Special meetings shall be held at the call of the Town Clerk of the Town of West Seneca upon direction of the Town Supervisor, or upon written request of at least two (2) members of the Town Board. Notice, in writing, stating the time, place and purpose of the special meeting shall be served personally upon each member of the Board at least forty eight (48) hours before the date fixed for holding the meeting. Only business specified in the notice thereof may be transacted at a special meeting. In accordance with the Open Meeting Law, the public and news media shall be given reasonable notice of any special meeting and all further executive sessions shall be public except for specific purposes allowed by law.
42. Moved by ____________, seconded by ___________, that no Town vehicles be used for personal use, and all Town vehicles including the equipment in the Highway Department, be identified by decals with the exception of the Police Department vehicles used for detective work and the Police Chief’s car and direct the Supervisor to insure that decals are placed on all cars except those mentioned. Town Vehicles for take home use shall be provided to the Chief of Police and Highway Superintendent. Town Vehicles shall not leave the town limits except for use on official Town business.
43. Moved by ___________, seconded by ___________, that in the interest of energy conservation, that the operation of a log be continued for each Town-owned truck and vehicle, as relating to mileage, destination, and task accomplished. Said log to be reviewed by Department Head and forwarded monthly to Committee Chairman responsible for that office. Further, that no Town-owned vehicle, except Police Department vehicles, be left running, at any location for any reason; and further, that all Town vehicles of various Department Heads, except Police and Highway, be left at the Town Hall for general use while individuals are on vacation, or any extended time off.
44. Moved by ____________, seconded by ____________, that the Town Board sets the following rules relating to use of Highway men and equipment for emergencies:
1. West Seneca Highway Department is authorized to provide for emergency assistance to the local school systems, fire districts and other municipalities, if men or equipment are requested;
2. An emergency must exist and have been declared in the Erie County municipality requesting assistance;
3. Highway Superintendent will promptly notify the Supervisor of such action. A written resume will be immediately given to the Town Clerk and Town Attorney outlining the details of the emergency service;
4. Town equipment will be operated by West Seneca employees in the majority of work situations. However, slow-moving vehicles (roller), stationary equipment (air compressor or pumps) and light tools may be loaned to another Highway Department to be used and operated by their employees, and fees will be assigned to the Municipality that receives long term aid; and
5. West Seneca Highway Superintendent is authorized to request aid from other towns in Erie County. Non-West Seneca men and equipment will work under the supervision of the West Seneca Highway Superintendent.
45. Supervisor Piotrowski announced the following personal appointments and committees for the year 2011, noting that he will also be a member of each committee:
Deputy Supervisor ______________________
COMMITTEES and or LIASONS:
Utility Advisory Chair Dale F. Clarke
Members Shawn P. Martin, Robert Bielicki
and Robert Niederpruem, Jr.
Engineering & Spec. Districts Chair Dale F. Clarke
Police & Public Safety Chair Wallace C. Piotrowski
Recreation & Senior Citizen Chair Sheila M. Meegan
Library Advisory Chair Sheila M. Meegan
Highway Chair Dale F. Clarke
Insurance Chair Sheila M. Meegan
Capital Projects Chair Wallace C. Piotrowski
Members Matthew English Robert Bielicki
Town Attorney Liason Wallace C. Piotrowski
Justice Courts Sheila M. Meegan
Town Clerk’s Office Wallace C. Piotrowski
Town Assessor’s Office Dale F. Clarke
Building and Plumbing Dept. Dale F. Clarke
Revenue Development Committee Chair Wallace C. Piotrowski
Safety & Accident Review Chair Sheila M. Meegan
Liaison Members:
Environmental Conservation Committee
Chairman _______________________
Band Shell Committee Chairman _______________________
Members _______________________
Solid Waste Committee Chairman _______________________
Employee Assistance Program Chairman _______________________
Note that the Supervisor is a members of each committee.