Board Minutes
WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Minutes #2016-13
West Seneca, NY 14224 July 11, 2016
Supervisor Sheila M. Meegan called the meeting to order at 7:00 P.M. with 30 seconds of silent prayer in memory of the five officers that died in the recent ambush in Dallas followed by the Pledge of Allegiance.
ROLL CALL: Present - Sheila M. Meegan Supervisor
Eugene P. Hart Councilman
William P. Hanley, Jr. Councilman
Absent - None
Supervisor Meegan read the Fire Prevention Code instructing the public where to exit in case of a fire or an emergency.
The meeting was dedicated to the memory of Jean Rautenstrauch, Carl & Arlene Lamancusa, Richard Frei, Patricia Littler and Kyle Giammaresi.
13-A MINUTES TO BE APPROVED
§ Motion by Supervisor Meegan, seconded by Councilman Hart, to approve Minutes #2016-12 of June 20, 2016.
Ayes: All Noes: None Motion Carried
13-B LEGAL ITEMS
1. Proofs of publication and posting of legal notice: “OF THE ESTOPPEL NOTICE AND ADOPTED BOND RESOLUTION OF THE TOWN BOARD OF THE TOWN OF WEST SENECA, ERIE COUNTY, NEW YORK (THE “TOWN”), AUTHORIZING PARTIAL RECONSTRUCTION OF AND CONSTRUCTION OF AN ADDITION TO THE PUBLIC LIBRARY BUILDING; ESTIMATING THAT THE TOTAL COST THEREOF IS $9,832,045; APPROPRIATING SAID AMOUNT THEREFOR; AND AUTHORIZING THE ISSUANCE OF $8,432,045 IN SERIAL BONDS OF THE TOWN TO FINANCE A PORTION OF SAID APPROPRIATION AND APPLICATION OF $1,400,000 OF ENERGY PERFORMANCE CONTRACT FUNDING AND ANY FUNDS EXPECTED TO BE RECEIVED FROM THE STATE OF NEW YORK TO BE EXPENDED TOWARDS THE COST OF SAID OBJECT OR PURPOSE OR REDEMPTION OF THE TOWN’S OBLIGATIONS ISSUED THEREFOR, OR TO BE BUDGETED AS AN OFFSET TO THE TAXES FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS” in the Town of West Seneca, received and filed.
2. Proofs of publication and posting of legal notice: “OF THE RECEIPT OF THE INDEPENDENT PUBLIC ACCOUNTANT’S AUDIT OF THE FISCAL AFFAIRS OF THE TOWN OF WEST SENECA FOR THE PERIOD BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015” in the Town of West Seneca, received and filed.
WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Minutes #2016-13
West Seneca, NY 14224 July 11, 2016
Page two . . .
13-C COMMUNICATIONS
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1. Supervisor Meegan re Appointment Eric Labrie as Senior Engineer Assistant
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Eric Labrie as Senior Engineer Assistant permanent, Group 9, Step 3, effective July 12, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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2. Town Engineer re Bid date for replacement/ reconstruction of Buildings & Grounds building roof
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to set a bid date of August 5, 2016 at 10:00 A.M. for receipt of bids on the replacement/reconstruction of the Buildings & Grounds building roof, noting the town previously authorized bonding in the amount of $150,000 to complete this work.
Ayes: All Noes: None Motion Carried
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3. Town Engineer re Award of remedial work for Plant 5 Pump Station
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Motion by Supervisor Meegan, seconded by Councilman Hart, to award remedial work at the Plant 5 Pump Station to Koester Associates, 3101 Seneca Turnpike, Canastota, NY, at their quote of $18,878.00, noting three quotes were received for this work.
Ayes: All Noes: None Motion Carried
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4. Highway Sup’t re Highway Fund Blacktop Paving
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Motion by Supervisor Meegan, seconded by Councilman Hart, to adopt the attached resolution accepting the Community Development Block Grant (CDBG) award of $100,000 and the Multi-Modal Grant award of $139,200 and record the proceeds as indicated.
Ayes: All Noes: None Motion Carried
*APPENDICES*
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5. Highway Sup’t re Title change for Robert Krautsack to Highway Heavy Motor Equipment Operator
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to terminate Robert Krautsack as Highway Auto Mechanic and appoint him as Highway Heavy Motor Equipment Operator, Group 5, Step 5 at a rate of $28.95 per hour effective June 27, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Minutes #2016-13
West Seneca, NY 14224 July 11, 2016
Page three . . .
13-C COMMUNICATIONS
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6. Highway Sup’t re Title change for Joseph Waszkielewicz to Sanitation Motor Equipment Operator
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Motion by Supervisor Meegan, seconded by Councilman Hart, to terminate Joseph Waszkielewicz as Sanitation Laborer and appoint him as Sanitation Motor Equipment Operator at a rate of $19.64 per hour effective June 27, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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7. Chief Denz re Attendance of Captain Edward Baker at FBI National Academy
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Motion by Supervisor Meegan, seconded by Councilman Hart, to authorize Captain Edward Baker to attend the FBI National Academy, October 3 - December 3, 2016 in Quantico, Virginia, noting funding was placed in the 2016 Police Training budget line 001.3120.0459.
Ayes: All Noes: None Motion Carried
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8. Chief Denz re Status change for part-time Public Safety Dispatchers to seasonal
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to change the status of part-time Public Safety dispatchers Andrew Oscypala and James McCullough to part-time seasonal effective July 1 - 31, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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9. Chief Denz re Resignation of Andrew Wagner as part-time Public Safety Dispatcher
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to accept the resignation of Andrew Wagner and terminate him as part-time Public Safety Dispatcher effective July 5, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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10. Senior Code Enforcement Officer re Rezoning application – 4378 Seneca Street
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to refer to the Planning Board the rezoning application for 4378 Seneca Street.
Ayes: All Noes: None Motion Carried
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WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Minutes #2016-13
West Seneca, NY 14224 July 11, 2016
Page four . . .
13-C COMMUNICATIONS
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11. Youth Service Coordinator re Termination of part-time recreation attendants
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to terminate Emily Bitka, Marco Gangorsa, Katherine Pessecow, Rachel Pillinski and Francesca McKenon as part-time recreation attendants effective July 19, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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12. Youth Service Coordinator re Appointment of Peter Salamone as part-time recreation attendant
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Peter Salamone as part-time seasonal recreation attendant at a rate of $9.25 per hour effective July 19, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel, noting this hire is contingent upon obtaining the required certifications outlined by Town Code Chapter 25 and the position will be paid out of budget line Salary of Other Employees – Part Time 1.7140.0149.
Ayes: All Noes: None Motion Carried
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13. Youth Service Coordinator re Appointment of Joanne McCabe as part-time clerk typist
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Joanne McCabe as part-time clerk typist at a rate of $10 per hour effective July 19, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel, noting this hire is contingent upon obtaining the required certifications outlined by Town Code Chapter 25 and the position will be paid out of budget line Salary Clerical– Part Time 1.7140.0139.
Ayes: All Noes: None Motion Carried
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14. Highway Sup’t re Title change for William Weixlmann to Highway Motor Equipment Operator
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Motion by Supervisor Meegan, seconded by Councilman Hart, to terminate William Weixlmann as Highway Laborer and appoint him as Highway Motor Equipment Operator, Group 2, Step 5 at a rate of $28.17 per hour effective July 11, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Minutes #2016-13
West Seneca, NY 14224 July 11, 2016
Page five . . .
13-C COMMUNICATIONS
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15. Highway Sup’t re Title change for Francis Malota to Highway Mechanic
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Motion by Supervisor Meegan, seconded by Councilman Hart, to terminate Francis Malota as Sanitation MEO and appoint him as Highway Mechanic, Group 5, Step 1 at a rate of $21.50 per hour effective July 11, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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16. Highway Sup’t re Status change for seasonal p-t Laborers from Buildings & Grounds to Highway
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to change the department of seasonal part-time laborers Matthew McCarthy and Chase Weber from the Buildings & Grounds Department to the Sanitation Department effective July 18 - October 28, 2016 at a rate of $9 per hour and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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17. Youth Service Coordinator re Adjustment of pay rate for Hannah Gullo
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to approve a rate increase for part-time recreation attendant Hannah Gullo to $9.50 per hour retroactive to June 10, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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18. Youth Service Coordinator re Reappointment of Robert Morano as part-time seasonal recreation attendant for Youth Theatre
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to reappoint Robert Morano as part-time seasonal recreation attendant for Youth Theatre effective July 12 – September 1, 2016 at a rate of $9 per hour and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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13-D REPORTS
- Jacqueline A Felser, Town Clerk’s report for June 2016 received and filed
- John A Gullo, Senior Code Enforcement Officer’s building & plumbing report for June 2016 received and filed
WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Minutes #2016-13
West Seneca, NY 14224 July 11, 2016
Page six . . .
13-E APPROVAL OF WARRANT
Motion by Supervisor Meegan, seconded by Councilman Hanley, to approve the vouchers submitted for audit, chargeable to the respective funds as follows: General Fund - $344,398.45; Highway Fund - $149,801.65; Special Districts - $94,198.99; Capital Fund - $237,980.80 (vouchers 94606-95149); Trust Fund - $86,466.51 (vouchers 94759-95222)
Ayes: All Noes: None Motion Carried
ISSUES OF THE PUBLIC
RODENT PROBLEM
Beverly Leising commented on a rat problem on Harwood Road and questioned the best course of action for residents to take, noting there is a property with high grass that may be contributing to the problem.
Highway Sup’t. Matthew English suggested Mrs. Leising contact Erie County Health Department. He will also email Senior Code Enforcement Officer John Gullo concerning property maintenance. Mr. English further reminded residents not to provide sources of food or water, including small pools left uncovered, that attract rodents.
GARBAGE & RECYCLING TOTES
Beverly Leising suggested complimenting residents on the garbage and recycling figures to encourage those that are not participating to pitch in. Highway Supt. Matthew English stated they could possibly put an ad in the Pennysaver.
DEER POPULATION
Beverly Leising questioned if there has been any progress controlling the deer population in town. Town Attorney John Fenz stated Chief Denz is still gathering information and having discussions with the DEC.
SIDEWALKS
Doug Kroll commented on sidewalks in town and the lack of sidewalks on some major roads and residential areas. He presented a letter listing his observations to Town Board members and Highway Sup’t Matthew English.
Supervisor Meegan advised that property owners are responsible for sidewalks in front of their home. Sidewalks must be 6’ wide to be ADA compliant and the town actively seeks grants to help offset the costs for residents.
WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Minutes #2016-13
West Seneca, NY 14224 July 11, 2016
Page seven . . .
ISSUES OF THE PUBLIC
PLAYGROUNDS
Linda Toy questioned the status of repairs at the playgrounds, specifically Tim Russert Park. Supervisor Meegan confirmed the town received funds from Senator Gallivan for ADA compliant improvements and anticipated September for completion.
TRAFFIC SITUATION ON FRENCH LEA ROAD
George DiPiano referred to a traffic situation on French Lea Road and property maintenance issues at the plaza on the corner of Clinton Street and French Lea Road.
Supervisor Meegan stated the traffic issue has been referred to the Traffic Committee with a suggestion that there be no parking allowed on one side of the road. She will refer the property maintenance issue to the Code Enforcement Office.
Mr. DiPiano further referred to a house next to the plaza on Clinton Street where a vehicle parks across the sidewalk making it impassable.
Lt. Urbanski encouraged Mr. DiPiano to contact the Police Department to report any traffic situations.
PRESENTATION OF COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS
RECREATION PROGRAM UPDATES
Youth Service Coordinator Lauren Masset stated Summer Day Camp and the Summer Fun Program are both running smoothly. The pool is open and also running smoothly and the spray pool has reached maximum capacity several times already this season. The PBA and Teachers Union will sponsor Movie Night on 8/5 (Big Hero 6) and elected officials Supervisor Meegan, Councilmen Hanley & Hart, Town Clerk Jacqueline Felser and Highway Sup’t. Matthew English will sponsor Movie Night on 8/19 (Finding Nemo). A talent show is planned for Friday and all are welcome to attend.
WORKER’S COMPENSATION RATES
Councilman Hanley stated he is working on an agreement for worker’s compensation rates for the town and identifying instances of abuse.
WEST SENECA TOWN OFFICES TOWN BOARD PROCEEDINGS
1250 Union Road Minutes #2016-13
West Seneca, NY 14224 July 11, 2016
Page eight . . .
PRESENTATION OF COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS
TELEPHONE SAVINGS
Councilman Hanley stated he has been working with Buildings & Grounds Sup’t. Steven Amoia to identify and eliminate 30 dead phone lines in Town Hall for a small savings to the town.
FIREMEN’S MEMORIAL EXHIBIT CENTER
Councilman Hart encouraged residents to visit the Firemen’s Memorial Exhibit Center on Seneca Street when it reopens in August or September. The building is representative of the new design standards and is full of interesting items. They are currently fundraising with hot dog roasts each weekend and appreciate all donations.
LOCAL LAW #2016-12 – RESPONSIBLE BIDDER REQUIREMENTS ON PROJECTS
Supervisor Meegan introduced local law #2016-12 which establishes responsible bidder requirements for public works projects.
Motion by Supervisor Meegan, seconded by Councilman Hart, to schedule a public hearing for August 8, 2016 at 7 P.M. to consider Local Law No. 2016-12.
Ayes: All Noes: None Motion Carried
ADJOURNMENT
Motion by Supervisor Meegan, seconded by Councilman Hart, to adjourn the meeting at 7:35 P.M.
Ayes: All Noes: None Motion Carried
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JACQUELINE A FELSER, TOWN CLERK