Town Board Minutes
1250 Union Road Minutes #2015-21
West Seneca, NY 14224 October 26, 2015
Supervisor Sheila M. Meegan called the meeting to order at 7:00 P.M. with 30 seconds of silent prayer followed by the Pledge of Allegiance led by members of the Fly Fisherman’s Association.
ROLL CALL: Present - Sheila M. Meegan Supervisor
William P. Hanley, Jr. Councilman
Absent - None
Supervisor Meegan read the Fire Prevention Code instructing the public where to exit in case of a fire or an emergency.
The meeting was dedicated to the memory of Matthew Schroeder.
Councilman Hart read a proclamation honoring members of the Lake Erie Chapter of International Association of Fly Fisherman, recipients of the 2015 MacKenzie Cup award.
Supervisor Meegan read a proclamation from County Executive Mark Poloncarz commending the West Seneca Public Safety Dispatch for their work during the November 2014 storm.
21-A MINUTES TO BE APPROVED
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Motion by Supervisor Meegan, seconded by Councilman Hart, to approve Minutes #2015-20 of October 15, 2015.
Ayes: All Noes: None Motion Carried
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Motion by Supervisor Meegan, seconded by Councilman Hart, to approve minutes from the October 21, 2015 bid opening for the courtroom accessibility project at Town Hall.
Ayes: All Noes: None Motion Carried
21-B LEGAL ITEMS
1.
Motion by Supervisor Meegan, seconded by Councilman Hart, that proofs of publication and posting of legal notice: “OF A PUBLIC HEARING TO CONSIDER LOCAL LAW #2015-10 TAX LEVY LIMIT OVERRIDE” in the Town of West Seneca, be received and filed.
Ayes: All Noes: None Motion Carried
1250 Union Road Minutes #2015-21
West Seneca, NY 14224 October 26, 2015
Page two . . .
21-B LEGAL ITEMS
1. (continued)
Motion by Supervisor Meegan, seconded by Councilman Hart, to open the public hearing.
Ayes: All Noes: None Motion Carried
David Monolopolus questioned if there will be a tax increase and if the tax levy override is only good for one year.
Supervisor Meegan responded the tax cap for this year is only .73 percent and adoption of the tax levy override is only good for one year. She further stated the budget has not yet been approved so an increase has yet to be determined and there is an opportunity for both board members and department heads to make additional cuts.
Councilman Hart stated he will be proposing tax cuts and would like to cut the General Fund budget by another one percent.
Beverly Leising questioned where the taxpayers can speak on the school budget and Councilman Hart explained the school board has the same public hearing process prior to the school budget vote.
Motion by Supervisor Meegan, seconded by Councilman Hart, to close the public hearing.
Ayes: All Noes: None Motion Carried
Motion by Supervisor Meegan, seconded by Councilman Hart, to adopt the attached Local Law #2015-10 Tax Levy Limit Override.
Ayes: All Noes: None Motion Carried
*APPENDICES*
21-C COMMUNICATIONS
1. Supervisor Meegan re Community Development Block Grant (CDBG) resolution |
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Motion by Supervisor Meegan, seconded by Councilman Hart, to adopt the following resolution:
WHEREAS, following the Public Hearing of October 15, 2015 which was held at the West Seneca Town Hall for suggestions by the public for Community Development Block Grant projects to be submitted for funding; |
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1250 Union Road Minutes #2015-21
West Seneca, NY 14224 October 26, 2015
Page three . . .
21-C COMMUNICATIONS
1. (continued)
NOW, THEREFORE BE IT RESOLVED, that the West Seneca Town Board submits the following project to be considered for funding by the Erie County Community Development Block Grant Program during the 2016-2017 grant cycle:
1st Priority - Road Reconstruction Project for Birchwood Avenue, North Covington Drive, Burch Avenue and Grace Street, which are in CDBG-eligible areas;
NOW THEREFORE BE IT RESOLVED, that the West Seneca Town Board authorizes Town Supervisor Sheila M. Meegan, to sign, submit and execute a contract with Erie County Community Development Block Grant (ECCDBG) Program for the cited projects upon approval of the ECCDBG.
NOW BE IT FURTHER RESOLVED THAT the West Seneca Town Board provides a 25% match of $33,772 for the 1st Priority Project using force account labor from the 002.5110.0144 line item.
On the question, Councilman Hart stated highway employees will be doing some of the work on these projects.
Ayes: All Noes: None Motion Carried
2. Town Engineer re Bid award for courtroom accessibility project |
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to award the bid for the courtroom accessibility project to Northern Dream Construction at their low bid of $118,000 and noting work will commence on November 27th and is required to be completed by December 13, 2015.
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On the question, Town Engineer Steven Tanner stated during the construction dates board meetings will be rescheduled and one court session will be cancelled. He explained the contract documents indicate construction must be complete in the listed time frame or the contractor will be required to pay damages of $1,500 per day or provide a useable temporary court facility. Mr. Tanner noted there will be some town employee overtime needed to finish the project.
Ayes: All Noes: None Motion Carried
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1250 Union Road Minutes #2015-21
West Seneca, NY 14224 October 26, 2015
Page four . . .
21-C COMMUNICATIONS
3. Highway Sup’t. re Title change for James T. Nicholas to Highway Motor Equipment Operator
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to terminate James T. Nicholas as Sewer Maintenance Worker and appoint him as Highway Motor Equipment Operator effective October 19, 2015 at a rate of $28.17 per hour and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried |
4. Highway Sup’t. re Title change for Robert Finnegan to Highway Laborer
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to terminate Robert Finnegan as Highway Motor Equipment Operator and appoint him as Highway Laborer, Group 1, Step 5 at a rate of $27.52 per hour effective October 26, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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5. Highway Sup’t. re Termination of Andrew Maj as sanitation part-time laborer |
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to terminate Andrew Maj as part-time sanitation laborer effective October 20, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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6. Highway Sup’t. re Change order of Concrete storm damage repair |
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to authorize a change order in the amount of $900 to Sibley Construction for Section A of Concrete Storm Damage Repair due to addition of curb repair at 86 HiView Terrace bringing the final bill to $30,980.
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On the question, Councilman Hanley questioned if this is a full depth reconstruction and Highway Sup’t. Matthew English responded it is and the rate is different than flat work.
Ayes: All Noes: None Motion Carried
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1250 Union Road Minutes #2015-21
West Seneca, NY 14224 October 26, 2015
Page five . . .
21-C COMMUNICATIONS
7. Senior Recreation Therapist of Sr. Services re Status change for Marirose Bless to part-time seasonal
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Motion by Supervisor Meegan, seconded by Councilman Hart, to change the status of part-time food service worker Marirose Bless to part-time seasonal effective November 2 - 30, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried |
8. Senior Recreation Therapist of Sr. Services re Status change for G. Busse to part-time seasonal |
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Motion by Supervisor Meegan, seconded by Councilman Hart, to change the status of part-time clerk typist Georgiann Busse to part-time seasonal effective November 2 - December 31, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried |
9. Senior Recreation Therapist of Sr. Services re Status change for J. Kropczynski to part-time seasonal |
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Motion by Supervisor Meegan, seconded by Councilman Hart, to change the status of part-time clerk typist Janet Kropczynski to part-time seasonal effective November 2, 2015 - January 29, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried
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10. Youth Service Coordinator re Ice rink re-appointments of part-time recreation attendants
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Motion by Supervisor Meegan, seconded by Councilman Hart, to reappoint the following part-time recreation attendants at their current rates of pay effective October 30, 2015 - April 30, 2016: Kristen Keane - $9.15 per hour and Matthew Barth - $8.75 per hour and advise the Finance Department that these positions will be paid from Acct. #001.7141.0149 Salary of Laborers part-time and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried |
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1250 Union Road Minutes #2015-21
West Seneca, NY 14224 October 26, 2015
Page six . . .
21-C COMMUNICATIONS
11. Youth Service Coordinator re Termination of Casey Dynarski as recreation attendant |
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Motion by Supervisor Meegan, seconded by Councilman Hanley, to terminate Casey Dynarski as recreation attendant effective November 7, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
Ayes: All Noes: None Motion Carried |
12. Town Engineer re Western New York Stormwater Coalition (WNYSC) Memorandum of Agreement |
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Motion by Supervisor Meegan, seconded by Councilman Hart, to approve the attached Memorandum of Agreement for the WNY Stormwater Coalition and allow payment of an annual fee of $1250. |
On the question, Town Engineer Steven Tanner explained as an MS-4 unit the town reviews applications for storm water management rather than the DEC.
Supervisor Meegan acknowledged West Seneca Environmental Commission volunteers Rick Rutkowski and Jim Caruso for stamping the medallions on the storm sewers.
Ayes: All Noes: None Motion Carried
*APPENDICES*
21-D APPROVAL OF WARRANT
Motion by Supervisor Meegan, seconded by Councilman Hart, to approve the vouchers submitted for audit, chargeable to the respective funds as follows:
General Fund - $234,861.41; Highway Fund - $160,891.91; Special Districts - $14,257.07; Capital Fund - $195,800.07 (voucher #’s 90260-91354)
Ayes: All Noes: None Motion Carried
ISSUES OF THE PUBLIC
PART-TIME LABORER BUILDINGS AND GROUNDS
Susan Kims referred to the part-time hire of Tyler Kluck and questioned if the position was posted online. Highway Sup’t. Matthew English stated he continually receives employments applications and interviews the individuals as they come in, but he will give Town Clerk Jacqueline Felser a job description for posting on the town website. Mr. English further noted Mr. Kluck satisfactorily passed the background check and drug testing.
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West Seneca, NY 14224 October 26, 2015
Page seven . . .
ISSUES OF THE PUBLIC
SPORTS ORGANIZATIONS
Susan Kims questioned if youth baseball money had been received yet and Town Attorney John Fenz responded it was not received and he will contact them again.
CONCRETE STORM DAMAGE REPAIR
Susan Kims requested clarification on the payment for concrete storm damage repair. Highway Sup’t. Matthew English stated his department determines if the damage occurred during the November storm by checking Google maps, and if so, they contact Sibley Construction to make the repair. Bills are then submitted to FEMA.
PRESENTATION OF COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS
STREET LIGHT REPAIRS
Supervisor Meegan received notification that 78 street lights have been repaired and thanked the public for their input on this issue.
HALLOWEEN
Chief Denz reminded residents this Saturday, October 31st is the date set for trick or treating from 6 P.M. to 8 P.M. and reminded everyone to be careful.
RECREATION PROGRAM UPDATES
Youth Service Coordinator Lauren Masset announced the following upcoming events and program updates:
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The Enchanted Path is this Friday from 6-8 P.M. in front of the Lions Bandshell. The event will include trick or treating, face painting, games, crafts and more. Youth Theatre will have a special performance and admission is $1. Ms. Masset thanked elected officials, Tops and Wegmans for their donations.
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West Seneca Youth and Recreation will team up with the West Seneca Coalition Resource Center on November 25th to present Family Fun Day at the center from 9-11 A.M. Face painting, crafts and games will be available. The event is free and open to all.
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Youth Theatre will host their annual fundraiser and present “A Christmas Toy Story” on Saturday, December 12th with show times at 1 P.M. and 6 P.M. at the West Seneca West Middle School. Tickets are $7 and available at the door.
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The recreation department is currently hiring rink guards. Applications are available online or in the recreation office and openings are posted on the town website and at both high schools.
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1250 Union Road Minutes #2015-21
West Seneca, NY 14224 October 26, 2015
Page eight . . .
PRESENTATION OF COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS
SENIOR CENTER HALLOWEEN PARTY
Senior Recreation Therapist of Sr. Services Mary Josefiak announced the annual Halloween party at the senior center Friday, October 30th at lunchtime.
TOWN ATTORNEY JOHN FENZ COMMENDED
Councilman Hanley commented Town Attorney John Fenz works well in excess of 40 hours per week, is doing a fabulous job and should be compensated for his work.
LIBRARY/COMMUNITY CENTER GRANT FUNDS
Councilman Hart commented on the press conference Friday afternoon announcing an additional $400,000 toward construction of the library and community center, bringing the total dollar amount of grants received to $1,250,000.
EXECUTIVE SESSION
Motion by Supervisor Meegan, seconded by Councilman Hart, to recess to executive session at 7:45 P.M. to discuss four personnel issues.
Ayes: All Noes: None Motion Carried
The board members returned from executive session at 9:45 P.M.
ADJOURNMENT
Motion by Supervisor Meegan, seconded by Councilman Hart, to adjourn the meeting at 9:45 P.M.
Ayes: All Noes: None Motion Carried
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