Town Board Minutes

WEST SENECA TOWN OFFICES                                     TOWN BOARD PROCEEDINGS
1250 Union Road                                                           Minutes #2013-10
West Seneca, NY 14224                                                          April 25, 2013
 
Supervisor Sheila M. Meegan called the meeting to order at 2:00 P.M. with 30 seconds of silent prayer followed by the Pledge of Allegiance to the Flag led by Asst. Chief Daniel Denz.
 
ROLL CALL:          Present    -    Sheila M. Meegan    Supervisor
                                                John M. Rusinski     Councilman
                                                Eugene P. Hart        Councilman
 
Supervisor Meegan read the Fire Prevention Code instructing the public where to exit in case of a fire or an emergency.
 
The meeting was dedicated to the memory of Helen Itzenplitz.
 
Supervisor Meegan read a proclamation recognizing May 5 – 11, 2013 as Municipal Clerks Week.
 
10-A    MINUTES TO BE APPROVED
 
·                 Motion by Supervisor Meegan, seconded by Councilman Hart, to approve Minutes #2013-09 of April 15, 2013.
 
          Ayes: All                                   Noes: None                               Motion Carried
 
·                 Motion by Supervisor Meegan, seconded by Councilman Hart, to approve minutes from the April 16, 2013, bid opening for one (1) 2013 bucket/aerial truck.
 
     Ayes: All                                   Noes: None                               Motion Carried
 
10-B COMMUNICATIONS

 
   1.    Supervisor Meegan re Appointment of Daniel M. Denz as Interim Police Chief
 
 
 
Motion by Supervisor Meegan, seconded by Councilman Hart, to terminate Daniel M. Denz as Assistant Police Chief and appoint Daniel M. Denz as Interim Police Chief effective April 28, 2013 at 12:01 A.M. at an annual salary of $115,988 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

           
On the question, the board members offered their congratulations and best wishes to Officer Denz.
 
Assistant Chief Denz thanked the Town Board for their confidence and support and stated he looked forward to serving the residents of West Seneca as Interim Police Chief.
 
          Ayes: All                                   Noes: None                               Motion Carried
 
WEST SENECA TOWN OFFICES                                     TOWN BOARD PROCEEDINGS
1250 Union Road                                                           Minutes #2013-10
West Seneca, NY 14224                                                          April 25, 2013
                                                                                      Page two . . .
 
10-B COMMUNICATIONS

  
   2.    Chief Gehen re Status change for part-time Public Safety Dispatcher Josh Scanlon
 
 
 
Motion by Supervisor Meegan, seconded by Councilman Rusinski, to change the status of part-time Public Safety Dispatcher Josh Scanlon to part-time seasonal effective May 1 - 31, 2013 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
 
Ayes: All                Noes: None            Motion Carried

 

   3.    Highway Supt. re Bid award for bucket/aerial truck
 
 
Motion by Supervisor Meegan, seconded by Councilman
Rusinski, to award the bid for one (1) 2013 bucket/aerial truck for the Electrical Department to Mobile Lifts, Inc., 3476 Germantown Pike, Collegeville, PA at their low bid of $105,326 with funds from line item #001.3410.0202.
 
Ayes: All                Noes: None            Motion Carried

 

   4.    Highway Supt. re Appointment of R. Schultz as part-time seasonal laborer
 
Motion by Supervisor Meegan, seconded by Councilman
Hart, to appoint Robert Schultz as part-time seasonal laborer in the Highway Department effective May 13 – August 30, 2013 at a rate of $10 per hour and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.
 
Ayes: All                Noes: None            Motion Carried
  
   5.    Town Clerk re Purchase requiring Town Board approval
 
 
 
Motion by Supervisor Meegan, seconded by Councilman
Rusinski, to authorize payment of $9,892 to Biel’s Document Management for digital conversion of Town Board, Planning Board and Zoning Board minutes from 1988 through present, importing documents into ApplicationXtender software and staff training as specified in the 2012-2013 Local Records Management Improvement Fund Grant awarded to the Town of West Seneca, line item #01.1410.0442.333.
 
Ayes: All                Noes: None            Motion Carried
  
   6.    Director of Recreation re Purchase requiring Town Board approval
 
 
 
Received and filed.

WEST SENECA TOWN OFFICES                                     TOWN BOARD PROCEEDINGS
1250 Union Road                                                           Minutes #2013-10
West Seneca, NY 14224                                                          April 25, 2013
                                                                                      Page three . . .
 
10-B COMMUNICATIONS

  
   7.    Finance Director re Budgetary transfer request
 
 
 
Motion by Supervisor Meegan, seconded by Councilman  Hart, to approve a budgetary transfer request of $500 from Contingency Acct. #1.1990.0480 to Gas Acct. #1.3620.0422 to establish a gas utility line item for the Senior Center to pay National Fuel bills when an alternative gas line is utilized.
 
Ayes: All                Noes: None            Motion Carried

                  
10-C   APPROVAL OF WARRANT
 
Motion by Supervisor Meegan, seconded by Councilman Rusinski, to approve the vouchers submitted for audit, chargeable to the respective funds as follows:
 
General Fund - $229,283.20; Highway Fund - $39,917.39; Special Districts - $12,534.10; (voucher #’s 78137-78316); Trust & Agency Fund - $39,273.08 (voucher #’s 78286-78310); Capital Fund - $35,789.39 (voucher #’s 78038-78195)
 
Ayes: All                                   Noes: None                               Motion Carried
 
ISSUES OF THE PUBLIC
 
          GARBAGE TOTES
 
          Maryellen Telaak commented that the proposed 95 gallon garbage totes are too big and she along with other residents do not want them.
 
          Supervisor Meegan stated the town has moved forward with a request for proposals (rfp) and will hold a public hearing to discuss all options once the bids are opened on May 31st.
 
SOCCER PARK ISSUES
 
          Frank Russo questioned the upcoming lease renewal with the Gossel family for one of the fields at the soccer complex stating the soccer association should pay the $2,500 cost since it is not part of the town’s soccer park.
 
          Supervisor Meegan responded the soccer association pays fees to the town for use of the soccer complex. It has been at the town’s discretion to lease the property from the Gossel family and it will be discussed as they go forward.
 
          Councilman Hart was not familiar with the lease for this property but stated he will get more information.
WEST SENECA TOWN OFFICES                                     TOWN BOARD PROCEEDINGS
1250 Union Road                                                           Minutes #2013-10
West Seneca, NY 14224                                                          April 25, 2013
                                                                                      Page four . . .
 
ISSUES OF THE PUBLIC
 
SOCCER PARK ISSUES   (continued)
 
          Mr. Russo stated he had met with Recreation Director Craig Kroll to discuss the constant every day use of the soccer park and how the noise affects the neighborhood, especially on weekends. He requested the men’s league play no later than 3 P.M. vs. the current games that are scheduled for 6 P.M.
 
          Mr. Kroll responded that the men’s league schedule was already set so it is difficult to change the time games are being played. He thought the noise issues would be alleviated now that games are being played on the far side of the field and not near the berm.
 
PRESENTATION OF COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS
 
          EXECUTIVE SESSION
 
          Motion by Supervisor Meegan, seconded by Councilman Hart, to recess to Executive Session at 2:17 P.M. to discuss personnel, litigation and real estate matters.
 
          Ayes: All                                   Noes: None                               Motion Carried
 
          The board members returned from Executive Session at 5:30 P.M.
 
ADJOURNMENT
          Motion by Supervisor Meegan, seconded by Councilman Hart, to adjourn the meeting at 5:30 P.M.
 
          Ayes: All                                  Noes: None                               Motion Carried
 
 
 
 
          _______________________________________
 JACQUELINE A FELSER, TOWN CLERK