Town Board Minutes

 

WEST SENECA TOWN OFFICES                                      TOWN BOARD PROCEEDINGS

1250 Union Road                                                           Minutes #2017-02

West Seneca, NY 14224                                                          January 23, 2017

 

 

Supervisor Sheila M. Meegan called the meeting to order at 7:00 P.M. with 30 seconds of silent prayer followed by the Pledge of Allegiance led by Cub Scout Pack 416.

 

ROLL CALL:          Present    -   Sheila M. Meegan              Supervisor

                                                Eugene P. Hart                 Councilman

                                                William P. Hanley, Jr.        Councilman

                                               

Absent    -    None

 

Supervisor Meegan read the Fire Prevention Code instructing the public where to exit in case of a fire or an emergency.

 

The meeting was dedicated to the memory of Irene Kos and George Lynch.

 

2-A    MINUTES TO BE APPROVED

 

§  Motion by Supervisor Meegan, seconded by Councilman Hart, to approve minutes from the January 9, 2017 work session.

 

Ayes: All                                    Noes: None                               Motion Carried

 

§  Motion by Supervisor Meegan, seconded by Councilman Hanley, to approve Minutes #2017-01 of January 9, 2017.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 

2-B   COMMUNICATIONS

             

1.      Supervisor Meegan re Retirement of Joseph Ciancio

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hart, to accept the retirement of Joseph Ciancio and terminate him as Planning Board member effective January 13, 2017 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

On the question, board members commented on Mr. Ciancio’s dedicated service to the town for over 40 years.

 

Ayes: All                Noes: None            Motion Carried

 

 

 

WEST SENECA TOWN OFFICES                                      TOWN BOARD PROCEEDINGS

1250 Union Road                                                           Minutes #2017-02

West Seneca, NY 14224                                                          January 23, 2017

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2-B   COMMUNICATIONS

 

2.   Supervisor Meegan re Appointment of Town Historian, James C. Pace

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint James C. Pace as Town Historian effective immediately at an annual salary of $4,500 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                Noes: None            Motion Carried

 

3.     Councilman Hanley re Appointment of Dale McCabe to West Seneca Planning Board

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Dale J. McCabe to the West Seneca Planning Board effective immediately for a term expiring December 31, 2018 and authorize the Supervisor to complete and sign the necessary forms for Erie County personnel.

 

Ayes: All                Noes: None            Motion Carried

 

4.     Town Attorney re Public Hearing for Local Law No. 1-Design Standards

 

 

                                                         

Motion by Supervisor Meegan, seconded by Councilman Hart, to schedule a public hearing on February 6, 2017 at 7:00 P.M. to hear all persons interested in Local Law No. 1 - Design Standards.

 

On the question, Councilman Hart stated John Steinmetz will be present at the meeting to give a presentation on the design standards.

 

Ayes: All                Noes: None            Motion Carried

 

5.   Town Attorney re Agreement with KHEOPS Architecture, Engineering and Survey

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to authorize the Supervisor to execute the agreement with KHEOPS Architecture, Engineering and Survey to provide Owner’s Representation Services for construction of the Community Center and Library Expansion, noting this entity shall provide observation and monitoring of construction activities at the site and KHEOPS will provide an engineer for an average of 22 hours per week for the duration of the project at an hourly rate of $74.

 

Ayes: All                Noes: None            Motion Carried

 

 

 

WEST SENECA TOWN OFFICES                                      TOWN BOARD PROCEEDINGS

1250 Union Road                                                           Minutes #2017-02

West Seneca, NY 14224                                                          January 23, 2017

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2-B   COMMUNICATIONS

 

6.   Town Attorney re Congregate Dining & Senior

      Transportation agreement

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to authorize the Supervisor to execute the necessary documents to enter into the Congregate Dining and Senior Transportation and Escort Services Programs with the County of Erie, noting pursuant to the agreement the county will pay the town for nutrition services provided to residents over the age of sixty and will provide the town use of a 2006 Ford 12-passenger van and a 2014 Ford 8-passenger van for providing transportation services to high risk elderly.

 

Ayes: All                Noes: None            Motion Carried

  

7.   Town Engineer re Bid date for Sewer Repair Contract

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to set a tentative bid date of February 28, 2017 for receipt of bids on the annual sewer repair contract.

 

Ayes: All                Noes: None            Motion Carried

   

8.   Town Engineer re Special Inspections and Air Monitoring for Community Center and Library

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to retain SJB Services to perform special inspections and asbestos air monitoring and testing on the Community Center & Library project, noting the town is required to hire an independent agency and SJB Services provided the lowest unit pricing for both services.

 

Ayes: All                Noes: None            Motion Carried

 

9.   Chief Denz re Leave of absence for Suzette Luongo

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to approve a leave of absence for Suzette Luongo from her position as Clerk Typist in the Police Department effective January 30, 2017 through January 29, 2018 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                Noes: None            Motion Carried

 

 

 

 

WEST SENECA TOWN OFFICES                                      TOWN BOARD PROCEEDINGS

1250 Union Road                                                           Minutes #2017-02

West Seneca, NY 14224                                                          January 23, 2017

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2-B   COMMUNICATIONS

 

10.   Chief Denz re Appointment  of J. Williams as part-time Public Safety Dispatcher

 

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint John J. Williams, Jr. as part-time Public Safety Dispatcher effective January 24, 2017 at a rate of $15 per hour and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                Noes: None            Motion Carried

 

11.   Chief Denz re Attendance of Captain Sporysz at training

 

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to authorize Captain Robert Sporysz and one other officer to attend the International Law Enforcement Educators and Trainers Association training conference, March 20 - 24, 2017 in St. Louis, Missouri at a cost not to exceed $3,100.

 

Ayes: All                Noes: None            Motion Carried

   

12.   Chief Denz re Attendance of four officers at training

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to authorize four police officers to attend the New York State Tactical Officers training conference, April 25 - 27, 2017 in Verona, New York at a cost not to exceed $2,400.

 

Ayes: All                Noes: None            Motion Carried

    

13.   Chief Denz re dispatch chair replacement

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to authorize the purchase of three (3) new High Back 24/7 Intensive Use Dispatch chairs under NYS bid pricing from Endura LLC at a total cost of $3,513.

 

Ayes: All                Noes: None            Motion Carried

  

14.   Chief Denz re Attendance of Detective Baranowski and Detective Pratt at training

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to authorize Detective Lieutenant Kevin Baranowski and Detective Timothy Pratt to attend the New York State DCJS Level-I Latent Fingerprint Processing Course, February 6 - 10, 2017 in Rochester, New York at a cost not to exceed $1,000.

 

Ayes: All                Noes: None            Motion Carried

 

 

WEST SENECA TOWN OFFICES                                      TOWN BOARD PROCEEDINGS

1250 Union Road                                                           Minutes #2017-02

West Seneca, NY 14224                                                          January 23, 2017

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2-B   COMMUNICATIONS

 

15.   Senior Code Enforcement Officer re Appointment of Suzette Luongo as Senior Clerk Typist

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint Suzette Luongo as Senior Clerk Typist, Group 3, Step 2, effective January 30, 2017 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                Noes: None            Motion Carried

 

16.   Supervising Accountant re Budgetary transfer request

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to approve a budgetary transfer request in the amount of $4,500 from Contingent Acct. 01.1990.480 to Salary of Town Historian Acct. 1.7510.100.

 

Ayes: All                Noes: None            Motion Carried

 

17.   Supervising Accountant re Purchase of vehicles for town motor pool

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to adopt the following resolution approving use of proceeds from BANs for purchase of vehicles for the town’s motor pool:

 

WHEREAS, the town issued $80,000 of bond anticipation notes for the acquisition of vehicles for the motor pool, now, therefore, be it

 

RESOLVED, the Town Board hereby authorizes amendment of the 2016 adopted budget for issuance of $80,000 of bond anticipation notes to fund the purchase of vehicles for the motor pool for the amount of $15,776.76 in lines 001.1220.0201, 001.1355.0201, 001.1440.0201 and 001.3410.0201.

 

Ayes: All                                    Noes: None                               Motion Carried

 

18.   Supervising Accountant re Sewer District 6 fund balance

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to adopt the following resolution approving the use of Sewer District 6 Fund Balance:

 

WHEREAS, on December 5, 2016 the town resolved to award the bid for the Plant 6 Sewer Main Repair Project at the low bid of $185,750.00; and

 

WHEREAS, the town’s Sewer District 6 has available fund balance; now, therefore, be it

 

RESOLVED, the Town Board approves the new capital project number 005.8100.0200.0541 for the Plant 6 Sewer Main Repair Project; and be it further

 

WEST SENECA TOWN OFFICES                                      TOWN BOARD PROCEEDINGS

1250 Union Road                                                           Minutes #2017-02

West Seneca, NY 14224                                                          January 23, 2017

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2-B   COMMUNICATIONS

 

18.   RESOLVED, the Town Board authorizes transfer of $185,750 of Sewer District 6 fund balance, Account Code 003.8106.0908 to capital project 005.8100.0200.0541 to fund appropriations on the Plant 6 Sewer Main Repair Project.

 

Ayes: All                                    Noes: None                               Motion Carried

 

19.   Assessor re Rate increase for Marcia Turner

 

 

Motion by Supervisor Meegan, seconded by Councilman Hart, to approve a rate increase for part-time clerk Marcia Turner to $14 per hour effective January 3, 2017 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                Noes: None            Motion Carried

 

20.   Town Justices re Attendance at NYS Association of Towns Training Conference

 

 

Motion by Supervisor Meegan, seconded by Councilman Hart, to authorize Court Clerks Katie Hourihan and Maureen Brownsey to attend the Association of Towns Training Conference in New York City, February 18 - 21, 2017 at a cost not to exceed $1,250 per person.

 

Ayes: All                Noes: None            Motion Carried

 

21.   Senior Recreation Therapist of Sr. Services re Status change for Marirose Bless to part-time seasonal

 

 

Motion by Supervisor Meegan, seconded by Councilman Hart, to change the status of Marirose Bless to part-time seasonal effective February 1 - 28, 2017 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                Noes: None            Motion Carried

  

22.   Recreation Supervisor re Youth Basketball program-Winter 2017

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to approve the Youth Basketball program-Winter 2017.

 

Ayes: All                Noes: None            Motion Carried

  

23.   Recreation Supervisor re Kiwanis Club Craft Show

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to execute the necessary documents to enter into an agreement with the Kiwanis Club of West Seneca, Inc. to host their annual Craft Show, July 14 – 16, 2017.

 

Ayes: All                Noes: None            Motion Carried

 

WEST SENECA TOWN OFFICES                                      TOWN BOARD PROCEEDINGS

1250 Union Road                                                           Minutes #2017-02

West Seneca, NY 14224                                                          January 23, 2017

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2-B   COMMUNICATIONS

 

24.   Recreation Supervisor re Summer Swim program

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to approve the 2017 Summer Swim program.

 

Ayes: All                Noes: None            Motion Carried

 

25.   Recreation Supervisor re 2017 Summer Day Camp program

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to approve the 2017 Summer Day Camp program, noting the capacity is 90 campers.

 

Ayes: All                Noes: None            Motion Carried

 

26.   Recreation Supervisor re 2017 Summer Fun Half Day Camp program

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to approve the 2017 Summer Fun Half Day Camp program and registration form.

 

Ayes: All                Noes: None            Motion Carried

 

27.   Recreation Supervisor re Termination of Jennifer Wohlfeil

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to terminate Jennifer Wohlfeil as part-time Clerk Typist effective January 23, 2017 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                Noes: None            Motion Carried

 

28.   Recreation Supervisor re      Title and pay rate change for Emily Baker

 

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to change the title for Emily Baker from part-time Recreation Attendant to part-time Youth Service Coordinator and increase her pay rate to $16 per hour effective January 10, 2017 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

On the question, Supervisor Meegan stated this position is necessary to receive grant funding from Erie County.

 

Ayes: All                Noes: None            Motion Carried

 

 

 

WEST SENECA TOWN OFFICES                                      TOWN BOARD PROCEEDINGS

1250 Union Road                                                           Minutes #2017-02

West Seneca, NY 14224                                                          January 23, 2017

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2-B   COMMUNICATIONS

 

29.   Recreation Supervisor re Resignation of Patrick Leemer

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to accept the resignation of Patrick Leemer and terminate him effective January 23, 2017 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                Noes: None            Motion Carried

 

30.   Supervisor Meegan re Salary amendment for Lauren Masset

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to amend the salary of Lauren Masset to $44,713.08 which is the 2017 salary rate for Group 8, Step 1, effective January 3, 2017 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel, noting the amendment is due to a clerical error on the 2017 salary rate and Ms. Masset will remain at the same group and step she was originally appointed to.

 

Ayes: All                Noes: None            Motion Carried

 

31.  Recreation Supervisor re

      Termination of Colin Deubell

 

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to terminate Colin Deubell as part-time recreation attendant effective January 23, 2017 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                Noes: None            Motion Carried

 

32.   Recreation Supervisor re Ice Rink appointments of Joseph Drajem and Nicole Harris

 

 

Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint Joseph Drajem and Nicole Harris as part-time recreation attendants effective January 23 - May 31, 2017 at a rate of $9.70 per hour and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                Noes: None            Motion Carried

 

2-C    REPORTS

 

§  Jacqueline A Felser, Town Clerk’s 2016 year end report & Receiver of Taxes 2016 year end report, received and filed.

 

WEST SENECA TOWN OFFICES                                      TOWN BOARD PROCEEDINGS

1250 Union Road                                                           Minutes #2017-02

West Seneca, NY 14224                                                          January 23, 2017

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2-D   APPROVAL OF WARRANT

 

Motion by Supervisor Meegan, seconded by Councilman Hanley, to approve the vouchers submitted for audit, chargeable to the respective funds as follows: General Fund- $408,013.79; Highway Fund- $209,656.00; Special Districts- $32,490.14; Capital Fund-$396,801.52  (vouchers 97559 - 98076) Trust- $74,224.27  (vouchers 98103 - 98127)

 

Ayes: All                                    Noes: None                               Motion Carried

 

PRESENTATION OF COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS

          RECREATION UPDATES

          Recreation Supervisor Lauren Massett stated the Recreation Department is now hiring a part-time clerk typist and are starting to accept applications for summer employment. Summer Day Camp Program registration begins for residents on February 1st. 

          TOWN WEBSITE

          Councilman Hart stated he along with Supervisor Meegan and Town Clerk Jacqueline Felser attended a meeting today to discuss updating the town’s website.  A questionnaire will be added to the current website asking for suggestions.  The town also plans to partner with high school students to add virtual tours to the website.  The objective is to have a much simpler appearance and they are hoping to launch the new site by August.

          COMMUNITY CENTER & LIBRARY PROJECT UPDATE

          The community center and library groundbreaking was held last week and Town Engineer Steven Tanner stated the construction company will start digging the footers tomorrow.

          BURCHFIELD CENTER UPDATE

          Town Attorney John Fenz stated he spoke with the forensic architect to coordinate his inspection of the Burchfield Center within the next few weeks.  Town Engineer Steven Tanner stated he will have prices from contractors by the end of the week and will have to organize with the forensic architect.

ADJOURNMENT

 

          Motion by Supervisor Meegan, seconded by Councilman Hart, to adjourn the meeting at 7:30 P.M.

 

          Ayes:  All                                   Noes: None                               Motion Carried

 

 

          _______________________________________

 JACQUELINE A FELSER, TOWN CLERK

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