Reorganization Meeting

WEST SENECA TOWN OFFICES                                       TOWN BOARD PROCEEDINGS

1250 Union Road                                                               REORGANIZATION MEETING

West Seneca, NY   14224                                                 January 5, 2015

 

Supervisor Sheila M. Meegan called the meeting to order at 5:10 P.M. with 30 seconds of silent prayer followed by the Pledge of Allegiance led by Senior Recreation Therapist of Senior Services Mary Josefiak. 

 

ROLL CALL:           Present    -    Sheila M Meegan      Supervisor

Eugene P Hart           Councilman

                                                          William P Hanley Jr.   Councilman

 

Absent     -    None

 

Supervisor Meegan read the Fire Prevention Code instructing the public where to exit in case of a fire or an emergency.

 

The meeting was dedicated to the memory of former NYS Governor Mario Cuomo.


 

1.  Motion by Supervisor Meegan, seconded by Councilman Hart, that the elected Town Officials are salaried as follows effective January 1, 2015:

 

Supervisor              Sheila M. Meegan              $63,096.00

Councilmen             Eugene P. Hart                 $22,000.00

William P. Hanley Jr.         $22,000.00

Town Clerk             Jacqueline A. Felser           $55,540.00

Highway Supt.        Matthew D. English           $81,318.00

Town Justices         Dale J. McCabe                 $40,599.00

Jeffrey M. Harrington        $40,599.00

 

and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

     

Ayes: All                                    Noes: None                               Motion Carried

 

2.  Motion by Supervisor Meegan, seconded by Councilman Hanley, that pursuant to Town Law Section 20(2)(a) the position of Town Attorney be and is hereby established effective immediately and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

3.  Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint John J Fenz as Town Attorney for a term set pursuant to Town Law §24 at an annual salary of $50,000 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

          Ayes: All                                    Noes: None                               Motion Carried

 

 

 

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page two . . .

 

4.  Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint Shannon E. Filbert as Town Prosecutor at an annual salary of $7,500 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

     On the question,

 

     Motion by Councilman Hart, seconded by Councilman Hanley, to amend the motion and appoint Shannon E. Filbert and William Bond as Town Prosecutors at an annual salary of $7,500 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

5.  Motion by Supervisor Meegan, seconded by Councilman Hart, that Drescher & Malecki LLP be hired as Director of Finance at the following discounted hourly rates: partners $175; managers/supervisors $125; seniors $100; staff $65.

 

Ayes: All                                    Noes: None                               Motion Carried

 

6.  Motion by Supervisor Meegan, seconded by Councilman Hart, that Clark, Patterson, Lee be hired as the provider of engineering services to the town at a cost not to exceed $125,000 per year.

 

Ayes: All                                    Noes: None                               Motion Carried

 

     7.  Motion by Councilman Hanley, seconded by Councilman Hart, that Harris Beach PLLC be retained as bond counsel to the Town of West Seneca for all financing matters, noting services will be performed at the fees and charges as described in the Harris Beach bond counsel engagement agreement dated August 8, 2014 and executed by the Supervisor in relation to the Seneca Place project matter and the Supervisor is hereby authorized to complete and execute a retainer agreement with said firm for all financing matters in substantially the same form as said August 8, 2014 agreement.

 

          Ayes: All                                    Noes: None                                Motion Carried

 

     8.  Motion by Councilman Hart, seconded by Councilman Hanley, to appoint Jaeckle Fleischmann and Mugel, Attorneys at Law, as labor counsel for the Town of West Seneca for the fiscal year 2015.

 

          Ayes: All                                    Noes: None                               Motion Carried

 

 

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page three . . .

 

     9.  Motion by Councilman Hart, seconded by Councilman Hanley, to retain Jaeckle Fleischmann and Mugel, Attorneys at Law, as counsel for the following pending legal matters: legal counsel and advisor to the S & R Development (Seneca Place) project team; legal counsel and advisor to the town’s Comprehensive Plan Review Commission; advisor and counsel regarding any zoning code updates required as a result of the revised Comprehensive Plan; legal counsel and advisor regarding the town’s proposed memorandum of understanding with the Erie County Water Authority’s pending merger and acquisition of all town water districts by the Water Authority.

 

          Ayes: All                                    Noes: None                               Motion Carried

 

    10. Motion by Supervisor Meegan, seconded by Councilman Hart, to authorize the Supervisor to sign the Assessor’s renewal agreement with the Town of Elma effective January 1, 2015 through December 31, 2015, noting the amount of this agreement is $45,470.88.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    11. Motion by Supervisor Meegan, seconded by Councilman Hart, to authorize the Supervisor to sign the grant consulting agreement with Connie D. Miner in the amount of $26,000 a year in equal monthly installments of $2,166.66 effective January 1, 2015 through December 31, 2015.

 

Ayes: All                                    Noes: None                               Motion Carried

 

12. Motion by Supervisor Meegan, seconded by Councilman Hart, that Jacqueline A. Felser is granted an extension of her existing leave of absence as Senior Clerk Stenographer through and including January 2, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

13. Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Jacqueline A. Felser as Registrar of Vital Statistics at an annual salary of $4,062 effective January 1, 2015, all fees to go to the town General Fund, and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

    

Ayes: All                                    Noes: None                               Motion Carried

 

14. Motion by Supervisor Meegan, seconded by Councilman Hanley, on the recommendation of Town Clerk Jacqueline A. Felser, to appoint Margaret Martin as Deputy Registrar of Vital Statistics at an annual salary of $1,661 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

    

Ayes: All                                    Noes: None                               Motion Carried

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page four . . .

 

 15.  Motion by Supervisor Meegan, seconded by Councilman Hart, on the recommendation of Town Clerk Jacqueline A. Felser, to appoint Margaret Martin as First Deputy Clerk effective January 1, 2015 with an annual stipend of $2,500 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    16. Motion by Supervisor Meegan, seconded by Councilman Hanley, on the recommendation of Town Clerk Jacqueline A. Felser, to appoint Laurine Fischione as Second Deputy Clerk effective January 1, 2015 with an annual stipend of $1000 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

          Ayes: All                                    Noes: None                               Motion Carried

 

    17. Motion by Supervisor Meegan, seconded by Councilman Hart, on the recommendation of Highway Superintendent Matthew English, to appoint Gregory Zimmerman as Deputy Highway Superintendent effective January 1, 2015 at an annual salary of $6,000 and that he act in the capacity of the Highway Superintendent in the event of his absence for any reason, e.g. vacation, illness, etc. and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

      

Ayes: All                                    Noes: None                               Motion Carried

 

 18.  Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint Emily Josefiak as Secretary to the Supervisor at an annual salary of $44,224.83 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 19.  Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Mary Jean Fitzgerald as Clerk to the Town Justices at an annual salary of $44,224.83 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 20.  Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Tammie Maurino as Clerk to the Town Justices at an annual salary of $42,736.99 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page five . . .

 

 21.  Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint Dennis M. Osinski, Steven Disalvo and Robert Borucki to the Board of Plumbing Examiners effective January 1, 2015 at an annual stipend of $500 each.

 

Ayes: All                                    Noes: None                               Motion Carried

 

   22.  Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint the following members of the West Seneca Environmental Commission:

 

          2 year term effective January 1, 2015 – December 31, 2016

          Evelyn Hicks (Chair)                    Lauren Masset

          Joyce Mallette                            James Caruso

          David Monolopolus

 

          1 year term effective January 1, 2015 – December 31, 2015

          Richard Rutkowski                      Steve Kondrak

          Karl Spencer

 

          1 year term (Youth) effective January 1, 2015 – December 31, 2015

          Jack Oshei

 

          Associate Members

          George L. Rockey                        Paula Olma                                Michael Wass

 

          Ayes: All                                    Noes: None                               Motion Carried

         

 23.  Motion by Supervisor Meegan, seconded by Councilman Hanley, to set the annual salaries of the Zoning Board of Appeals and Planning Board at $5,583 for the Chairman of each board and $3,786 each for the other members of each board effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel, noting that members of each board will be paid one-twelfth of the annual salary for each meeting attended with absences paid at the discretion of the Chairman; however, three (3) missed meetings could be reason for removal from the board.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 24.  Motion by Supervisor Meegan, to appoint Sandra Giese-Rosenswie to the Zoning Board of Appeals effective January 1, 2015 for a five (5) year term ending December 31, 2019 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

       Motion failed due to lack of a second.

 

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page six . . .

 

   24.  (continued)

 

       Motion by Councilman Hanley, seconded by Councilman Hart, to appoint Richard M. Marzullo to the Zoning Board of Appeals effective January 1, 2015 for a five (5) year term ending December 31, 2019 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

       On the question, thanked Mrs. Rosenswie for her years of service to the town.

 

Ayes: All                                    Noes: None                               Motion Carried

 

     25. Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint James Rathmann to the Planning Board effective January 1, 2015 for a seven (7) year term ending December 31, 2021 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 26.  Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Jacqueline A. Felser as Secretary to the Planning Board at an annual salary of $3,400 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    27. Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Marleah Martinez as Secretary to the Zoning Board of Appeals at an annual salary of $3,400 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 28.  Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint Anthony Alessi, Michael Shea and Mark Kwiatkowski of West Seneca, New York as Civil Officers for the Town of West Seneca effective January 1, 2015 for the purpose of service of process, etc. without remuneration from the town.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 29.  Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Mary Derk-Weiss to the Board of Assessment Review effective January 1, 2015 for a term expiring September 30, 2019 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

      

Ayes: All                                    Noes: None                               Motion Carried

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page seven . . .

 

 30.  Motion by Supervisor Meegan, seconded by Councilman Hanley, that members of the Board of Assessment Review be subject to the call of the Assessor at an annual stipend of $500 each effective January 1, 2015.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 31.  Motion by Supervisor Meegan, seconded by Councilman Hanley, that the following officials and employees not represented by the Collective Bargaining Agent recognized by the Town of West Seneca are hereby appointed to the following positions with salaries effective January 1, 2015:

 

Daniel Denz                      Chief of Police                                     $123,052.00

Michael Boehringer            Assistant Chief of Police                        $106,840.00

John Gullo                       Code Enforcement Officer                     $  81,955.00

Dina Weixlmann                Secretary to Highway Superintendent     $  41,400.88

 

and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 32.  Motion by Supervisor Meegan, seconded by Councilman Hart, that John Gullo be granted an extension of his existing leave of absence as Fire Inspector through and including January 2, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 33.  Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Paula VanRemmen to a one (1) year term as Bingo Inspector for the Town of West Seneca at an annual salary of $3600 with said term commencing January 1, 2015 and expiring on December 31, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 34.  Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Shannon Filbert as Americans with Disabilities Officer and Harassment Compliance Officer for the Town of West Seneca at an annual stipend of $1,000 for a one year term effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page eight . . .

 

 35.  Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint James Pace as Town Historian at an annual salary of $3,090 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

      

Ayes: All                                    Noes: None                               Motion Carried

 

 36.  Motion by Supervisor Meegan, seconded by Councilman Hart, to appoint John Gullo as Natural Disaster Services Coordinator part-time at an annual salary of $6,000 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 37.  Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Eric Conley and Daniel McCartan as Assistant Disaster Coordinator at a stipend of $100 per incident effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 38.  Motion by Supervisor Meegan, seconded by Councilman Hart, to grant Matthew English an extension of his existing leave of absence as Motor Equipment Operator in the Highway Department through and including January 2, 2016 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 39.  Motion by Supervisor Meegan, seconded by Councilman Hart, that town funds be deposited in the West Seneca offices of the following banks effective January 1, 2015:

 

M & T Trust Co.                Operating, Trust & Agency, Payroll, Workers Compensation,

P & A, General Investment, Reserves Account

Evans National Bank                   Operating

J.P. Morgan Chase             Operating Capital

 

Ayes: All                                    Noes: None                               Motion Carried

 

 40.  Motion by Supervisor Meegan, seconded by Councilman Hart, that the Town Board does hereby authorize all funds of the Construction and Improvement Account to be maintained in a consolidated bank account, but the town continue to maintain a separate improvement account at all times as recommended by the state auditors.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page nine . . .

 

 41.  Motion by Supervisor Meegan, seconded by Councilman Hanley, that the Town Board of the Town of West Seneca, pursuant to §25 of Town Law and §11 (2) of the Public Officers Law, hereby approves the execution of a Public Employee’s Blanket Bond issued by Fidelity Deposit Company covering all officers and employees including the Supervisor, Town Clerk, Superintendent of Highways, two (2) Town Justices for the sum of $200,000 per occurrence, and be it further resolved that the undertaking shall be effective January 1, 2015, noting that a $2,500 deductible will apply to the bond.

      

Ayes: All                                    Noes: None                               Motion Carried

 

 42.  Motion by Councilman Hart, seconded by Councilman Hanley, to designate the West Seneca Bee, West Seneca Sun and West Seneca Front Page as the official newspapers and the Buffalo News or local Pennysaver shall be used at the discretion of the board.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 43Motion by Councilman Hart, seconded by Councilman Hanley, that the following titles of town department heads, elected or appointed officials, and certain other full-time employees not covered by contract provisions between the town and the Blue and White Collar CSEA or the West Seneca PBA be granted extended benefits including Blue Shield or equivalent plan costs, as well as all other health and welfare fund related benefits in accordance with the CSEA White Collar contract or equivalent, with the exception of the Chief of Police and Assistant Chief of Police who are granted benefits pursuant to the contract with the West Seneca PBA, these will include the following: Town Clerk, Highway Superintendent; (2) Town Justices; Town Attorney; Secretary to Supervisor; (2) Clerks to Town Justices; Secretary to Highway Superintendent; Code Enforcement Officer.

 

        Ayes: All                                    Noes: None                               Motion Carried

 

    44. Motion by Councilman Hart, seconded by Councilman Hanley, that the Town of West Seneca shall pay 100 percent of non-traditional or an equivalent plan for appointed or elected retired employees who have retired under the New York State Retirement System after January 1, 1992, said payments shall not be made to employees but directly to the insurance carriers.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    45. Motion by Councilman Hart, seconded by Councilman Hanley, that pursuant to Town Law §119(1), the Town Clerk is authorized to draw warrants to pay any claims for fixed salaries, for principal and interest on bonded or refunded debt or other loans on the legal or stated compensation of officers or employees of the town or accounts becoming due upon lawful contracts for periods not exceeding one (1) year.

 

Ayes: All                                    Noes: None                               Motion Carried

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page ten . . .

 

    46. Motion by Councilman Hart, seconded by Councilman Hanley, that all vouchers for claims upon the town shall be acceptable for audit, provided they are certified to be true, correct and initialed by the department head, board or commission.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    47. Motion by Councilman Hart, seconded by Councilman Hanley, that the mileage rate allowed to public officials and town employees be tied to Internal Revenue regulations.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    48. Motion by Councilman Hart, seconded by Councilman Hanley, that the town continue its Procurement Policy as outlined in Chapter 30 of the West Seneca Town Code.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    49. Motion by Councilman Hart, seconded by Supervisor Meegan, that petty cash funds/ change funds be created as follows:

 

Accounting & Financial Consulting Services       $         250.00

                   Town Clerk                                                   $         250.00

                   Receiver of Taxes                                           $        500.00

                   Highway Superintendent                                $         250.00

                   Police Confidential Investigation                     $      2,500.00

                   Police Department                                         $         500.00                 

                   Recreation                                                    $         250.00

                   Justice Court                                                 $        250.00

                   Senior Citizens                                              $        200.00

 

Ayes: All                                    Noes: None                               Motion Carried

 

    50. Motion by Councilman Hart, seconded by Councilman Hanley, that Town Hall offices be open 9:00 A.M. to 5:00 P.M. five (5) days per week.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    51. Motion by Councilman Hart, seconded by Councilman Hanley, that R. A. Mercer, LLP is employed to prepare the annual audit and any other services that may be called for by order of the Town Board at a fee of $45,000 and additional services involving accounting standards and consultation shall not exceed $10,000 and shall receive prior approval of the Town Board. 

 

Ayes: All                                    Noes: None                               Motion Carried

 

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page eleven . . .

 

    52. Motion by Councilman Hart, seconded by Councilman Hanley, to appoint Matthew English as Dog Control Officer at an annual stipend of $7,000 effective January 1, 2015 and authorize the Supervisor to complete and sign the necessary forms for Erie County Personnel.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    53. Motion by Councilman Hart, seconded by Councilman Hanley, that the Town Supervisor  is authorized to sign checks for the West Seneca Library pursuant to §259 of the Education Law.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    54. Motion by Councilman Hart, seconded by Councilman Hanley, that the Supervisor and/or the provider of Accounting and Financial Consulting Services to the Town is authorized to temporarily invest town monies not needed for immediate expenditure; and further, the Town Board adopts and authorizes the Supervisor and/or the provider of Accounting and Financial Consulting Services to the Town to comply with the Investment Policy and Guidelines as originally adopted by the Town Board on 12/18/89 and amended on 12/17/12.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    55. Motion by Councilman Hart, seconded by Supervisor Meegan, that the following list of banks be added to the Town Investment Policy for use at the discretion of the Supervisor and/or the provider of Accounting and Financial Consulting Services:

 

          Key Bank of W.N.Y., N.A.            Bank of America                Citizens Bank

          M & T Bank                                J.P. Morgan Chase            First Niagara Bank

Evans National Bank

 

Ayes: All                                    Noes: None                               Motion Carried

 

56.     Motion by Councilman Hart, seconded by Councilman Hanley, to the extent possible, regular meetings of the Town Board where not otherwise specified will be held at 7:00 P.M. in the West Seneca Town Hall Court Room as follows:

 



January 12, 2015*

January 26, 2015


February 5, 2015 - 3:00 P.M. Town Board Meeting/approval of warrant

February 23, 2015*


March 9, 2015*


March 23, 2015


April 6, 2015*


April 20, 2015

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page twelve . . .



    


May 11, 2015*

May 21, 2015 – 3:00 P.M. Town Board Meeting/approval of warrant

June 1, 2015*


June 15, 2015

June 29, 2015


July 13, 2015* - 3:30 P.M. Town Board Meeting/approval of warrant


July 27, 2015


August 10, 2015* - 3:30 P.M. Town Board Meeting/approval of warrant


August 24, 2015


September 14, 2015*

September 28, 2015

October 15, 2015 - 3:00 P.M. Town Board Meeting/approval of warrant

October 26, 2015

November 9, 2015*

November 23, 2015

December 7, 2015*

December 21, 2015

 

          *A work session will take place at 3:00 P.M. in addition to the 7:00 P.M. Town Board meeting.

 

and any emergency meeting is at the call of the Supervisor; special meetings shall be held at the call of the Town Clerk of the Town of West Seneca upon written request of at least two (2) members of the Town Board.  Notice in writing stating the time, place and purpose of the special meeting shall be served personally upon each member of the board at least forty-eight (48) hours before the date fixed for holding the meeting; only business specified in the notice thereof may be transacted at a special meeting; in accordance with the Open Meetings Law, the public and news media shall be given reasonable notice of any special meeting and all further executive sessions shall be public except for specific purposes allowed by law.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    57. Motion by Supervisor Meegan, seconded by Councilman Hanley, that no town vehicles be used for personal use and all town vehicles including equipment in the Highway Department shall be identified by decals with the exception of the Police Department vehicles used for detective work and the Police Chief’s car and direct the Supervisor to insure that decals are placed on all cars except those mentioned; town vehicles for take home use shall be provided to the Chief of Police and Highway Superintendent; town vehicles shall not leave the town limits except for use on official town business.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page thirteen . . .

 

    58. Motion by Supervisor Meegan, seconded by Councilman Hart, in the interest of energy conservation, the operation of a log shall be continued for each town-owned truck and vehicle relating to mileage, destination, and task accomplished; said log to be reviewed by department heads and forwarded monthly to the committee chairman responsible for that office; and further, no town-owned vehicle, except Police Department vehicles, be left running at any location for any reason and all town vehicles of various department heads, except Police and Highway, be left at the Town Hall for general use while individuals are on vacation or any extended time off.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    59. Motion by Supervisor Meegan, seconded by Councilman Hanley, that the Town Board sets the following rules relating to use of highway personnel and equipment for emergencies:

                  

1.      West Seneca Highway Department is authorized to provide for emergency assistance to the local school systems, fire districts and other municipalities if personnel or equipment are requested;

 

2.      An emergency must exist and have been declared in the Erie County municipality requesting assistance;

 

3.      Highway Superintendent will promptly notify the Supervisor of such action and a written summary will immediately be given to the Town Clerk and Town Attorney outlining the details of the emergency service including the Emergency Operations Center;

 

4.      Town equipment will be operated by West Seneca employees in the majority of work situations; however, slow-moving vehicles (roller), stationary equipment (air compressor or pumps) and light tools may be loaned to another Highway Department to be used and operated by their employees and fees may be assigned to the municipality that receives long term aid; and

 

5.      West Seneca Highway Superintendent is authorized to request aid from other towns in Erie County and non-West Seneca personnel and equipment will work under the supervision of the West Seneca Highway Superintendent.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    60. Motion by Supervisor Meegan, seconded by Councilman Hart, to designate Town Attorney John Fenz as Step 3 Grievance Officer effective January 1, 2015 without remuneration.

 

Ayes: All                                    Noes: None                               Motion Carried

 

 

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page fourteen . . .

 

    61. Motion by Supervisor Meegan, seconded by Councilman Hanley, to appoint Mark Koller as Fair Housing Officer & Affirmative Action Officer for the town for a one year term effective January 1, 2015 through December 31, 2015 at an annual stipend of $1,200 and further direct Mr. Koller to submit a yearly report documenting matters handled.

 

Ayes: All                                    Noes: None                               Motion Carried

 

    62. Supervisor Meegan announced the following personal appointments and committees for the year 2015:

         

          Deputy Supervisor                                                   Matthew D. English

 

          Committees / Liaisons

 

          Utility Advisory                                                       William P. Hanley Jr., John Fenz,

                                                                                      Robert Niederpruem, Jr.

Engineering & Spec. Districts                                   Sheila M. Meegan

 

          Police & Public Safety                                               Sheila M. Meegan

          Senior Citizen                                                         Eugene P. Hart

          Recreation                                                              William P. Hanley Jr.

Library Advisory                                                      Eugene P. Hart

          Highway                                                                 Sheila M. Meegan

          Insurance                                                               Sheila M. Meegan

          Capital Projects                                                       Sheila M. Meegan, Eugene P. Hart,

                                                                                      William P. Hanley Jr., Matthew                                                                                           English, Richard Henry, John Fenz

 

          Town Attorney                                                       William P. Hanley Jr.

          Justice Courts                                                         Eugene P. Hart

          Town Clerk’s Office                                                  Sheila M. Meegan

          Town Assessor’s Office                                             Eugene P. Hart

          Building and Plumbing Dept.                                     Eugene P. Hart

          Revenue Development Committee                              Sheila M. Meegan

                                                                                      Eugene P. Hart

                                                                                      William P. Hanley Jr.                  

          Safety & Accident Review                                         William P. Hanley Jr.

WEST SENECA TOWN OFFICES                            TOWN BOARD PROCEEDINGS

1250 Union Road                                                 REORGANIZATION MEETING

West Seneca, NY   14224                                    January 5, 2015

                                                                             Page fifteen . . .

 

   62.   (continued)

          Environmental Conservation Committee                    Sheila M. Meegan

                                                                            Eugene P. Hart

                                                                             William P. Hanley Jr.

          Band Shell Committee                                              Eugene P. Hart                                     Solid Waste Committee                                            Eugene P. Hart                

          Employee Assistance Program                                   William P. Hanley Jr.

          Human Resources                                                    William P. Hanley Jr.

                                                                                      John Fenz

 

          Supervisor Meegan noted she is also a member of each committee.

 

APPROVAL OF WARRANT

 

Motion by Supervisor Meegan, seconded by Councilman Hart, to approve the vouchers submitted for audit, chargeable to the respective funds as follows:

 

General Fund - $48638.55; Highway Fund - $34379.29; Special Districts - $1550.39; (voucher #’s 86655 - 87307)

 

          Ayes: All                                    Noes: None                               Motion Carried

                                            

ADJOURNMENT

 

Motion by Supervisor Meegan, seconded by Councilman Hart, to adjourn the Town Board Meeting at 5:40 P.M.

 

Ayes: All                                    Noes: None                               Motion Carried